AI Checklist Generator

From the makers of Manifestly Checklists

Email address

Home > Human Resources > process of pay day

process of pay day

Pre-Payroll Activities

Verify accuracy of employee time and attendance records

Review any changes or updates to employee information (e.g., new hires, terminations, promotions, salary changes)

Calculate employee earnings based on hours worked, overtime, and any additional compensation (e.g., bonuses, commissions)

Review and approve any manual adjustments or exceptions to regular pay calculations (e.g., shift differentials, special allowances)

Confirm accuracy of employee benefit deductions (e.g., health insurance, retirement contributions)

Ensure compliance with federal, state, and local tax regulations in payroll calculations

Validate accuracy of payroll data and resolve any discrepancies or errors

Payroll Processing

Generate payroll reports for all employees, including detailed earnings statements

Review payroll reports for accuracy and address any discrepancies or issues identified

Obtain necessary approvals for payroll processing

Process direct deposits or issue physical paychecks

Calculate and deduct applicable payroll taxes, such as federal income tax, Social Security, and Medicare

Distribute pay stubs or electronic notifications to employees

Prepare and submit payroll tax filings and reports to relevant authorities

Update payroll records and maintain proper documentation for audit purposes

Post-Payroll Activities

Reconcile payroll expenses with general ledger accounts

Process any additional payroll-related transactions (e.g., wage garnishments, expense reimbursements)

Respond to employee inquiries or concerns regarding their pay

Prepare and distribute required payroll reports (e.g., W-2 forms, labor cost analyses)

Maintain confidentiality and security of payroll data

Archive payroll records according to legal and company retention policies

It is important to note that the specific steps and activities may vary depending on the organization's payroll system, size, and industry. Additionally, compliance with applicable labor laws and regulations should be ensured throughout the entire payroll process.

Download CSV Download JSON Download Markdown

Use in Manifestly

Related Checklists

Employee Handbook Checklist

The Employee Handbook Checklist is an important tool for ensuring that HR and employees are compliant with policies and procedures.

view →

Data Security Checklist

The Data Security Checklist is essential in ensuring the security of confidential employee information.

view →

Employee Records Checklist

The Employee Records Checklist is an important tool for Human Resources to ensure compliance with legal requirements and to maintain accurate employee records.

view →

Hiring Checklist

A Hiring Checklist helps ensure that the recruitment process is thorough and efficient, ensuring the best possible candidate is identified for the role.

view →

Employee Onboarding Checklist

An Employee Onboarding Checklist is essential for ensuring that new hires are welcomed and provided with the necessary information and resources to be successful in their roles.

view →

Performance Evaluation Checklist

Performance Evaluation Checklists provide an objective and quantitative measure of an employee's performance, allowing for fair and accurate assessments of their work.

view →

Termination Checklist

The Termination Checklist helps ensure that all necessary steps are taken in an employee termination process to ensure compliance with legal requirements.

view →

Employee Benefit Checklist

The Employee Benefit Checklist is an important tool for ensuring that employees are aware of their available benefits and that the organization is meeting all of its obligations related to employee benefits.

view →

Recruitment Checklist

A Recruitment Checklist is an essential tool for ensuring that all necessary steps are taken in the recruitment process.

view →

Training and Development Checklist

A Training and Development Checklist is essential for ensuring that all employees receive the necessary training and development to reach their full potential.

view →

Workplace Safety Checklist

A Workplace Safety Checklist helps to ensure that everyone in the workplace is safe and protected from potential hazards.

view →

Hey there! Here's a little about us or visit our recurring workflow SaaS: Manifestly Checklists

Light Dark