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facility move

Pre-Move Planning

Identify key stakeholders and decision makers for the move

Establish a timeline and budget for the move

Conduct a risk assessment of the current facility and new facility

Determine the scope of the move and create a detailed project plan

Schedule regular meetings with key stakeholders to discuss progress and address any concerns

Develop a communication plan to keep employees informed about the move process

Coordinate with vendors and service providers for equipment installation and setup

Create a detailed inventory of all equipment, furniture, and supplies that will need to be moved

Develop a contingency plan in case of unexpected delays or issues during the move

Arrange for any necessary training or orientation sessions for employees in the new facility

Update contact information for all employees and stakeholders to ensure smooth communication during the move

Facility Selection and Preparation

Evaluate potential new facilities for IT infrastructure requirements

Coordinate with vendors for equipment installation and setup

Ensure the new facility meets security and compliance requirements

Arrange for necessary utilities and services to be transferred to the new facility

Conduct a site visit to assess the layout and size of the new facility

Review lease agreements and negotiate terms with the new facility management

Create a floor plan to optimize the layout of equipment and workstations

Coordinate with building management for any necessary renovations or upgrades to the facility

Develop a timeline for the move and establish key milestones for preparation

IT Infrastructure Setup

Create a detailed inventory of all IT equipment and assets

Develop a plan for safely packaging and transporting IT equipment

Coordinate with IT staff to disconnect, move, and reconnect equipment

Test all IT systems and equipment to ensure functionality after the move

Update network configurations and settings to reflect the new facility layout

Install any necessary network cabling and equipment in the new facility

Set up server rooms and data centers in the new facility, ensuring proper cooling and power supply

Implement security measures for IT equipment and data in the new facility

Update disaster recovery and backup plans to account for the new facility location

Train staff on any new IT systems or equipment in the new facility

Post-Move Evaluation

Conduct a post-move evaluation to assess the success of the move

Gather feedback from staff members on their experience with the move

Identify any issues or challenges that arose during the move

Develop a plan for ongoing maintenance and support of IT systems in the new facility

Analyze the budget and expenses related to the move to ensure it stayed within projected costs

Compare the timeline of the move with the actual timeline to identify any delays or unforeseen obstacles

Assess the functionality and efficiency of the new facility layout and design in relation to workflow and productivity

Conduct a survey or questionnaire to gather feedback from clients or customers on their experience with the new facility

Evaluate the communication and coordination among team members during the move to identify areas for improvement in future moves

Review any post-move support or assistance provided by external vendors or contractors to ensure quality and satisfaction

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