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checklist for post event - Fundraising event

Financials

Review final budget and actual expenses

Calculate total funds raised

Send thank you notes to donors and sponsors

Deposit funds into designated account

Event Evaluation

Collect feedback from attendees, volunteers, and staff

Send out surveys via email or online survey platforms
Schedule feedback meetings with key stakeholders
Compile and analyze feedback data for trends and common themes

Review event timeline and identify any areas for improvement

Gather all event materials and documentation
Create a timeline of the event from start to finish
Note any delays, issues, or bottlenecks that occurred

Evaluate effectiveness of marketing and promotion strategies

Gather data on reach, engagement, and conversion rates
Compare actual results with initial goals and expectations
Identify successful strategies and areas for improvement

Determine return on investment

Calculate total revenue generated from the event
Subtract total expenses incurred for the event
Calculate ROI percentage and assess overall financial success

Wrap-Up Tasks

Return any borrowed equipment or supplies

Clean up event space and dispose of any waste

Archive event documentation and photos

Send final report to stakeholders

Follow-Up

Schedule follow-up meetings with key stakeholders

Plan for future fundraising events based on feedback

Update donor database with new contacts

Send out press releases or social media updates about event success

Thank You's

Send personalized thank you notes to all attendees

Acknowledge volunteers and staff for their hard work

Recognize sponsors and donors in newsletters or on social media

Follow up with any promised incentives or rewards for donors

Remember to customize this checklist based on the specific needs and goals of your fundraising event.

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