grant programme closure

Administrative Tasks

Notify all relevant stakeholders about the grant programme closure

Determine the final date for accepting grant applications

Update the grant programme website and any other communication channels

Close the grant programme email account and redirect inquiries to an alternative contact

Notify unsuccessful applicants about the closure and provide feedback if requested

Review and finalize any pending agreements or contracts related to the grant programme

Financial Tasks

Review all financial transactions related to the grant programme

Ensure all grant recipients have submitted their final financial reports

Verify that all grant funds have been disbursed to the recipients

Reconcile the grant programme's financial records

Prepare a final financial report summarizing income, expenses, and remaining funds

Arrange for an independent audit if required by the grant programme's policies or regulations

Reporting and Evaluation

Collect and review all final reports from grant recipients

Analyze the impact and outcomes of the grant programme based on the reports received

Prepare a comprehensive evaluation report summarizing the achievements, challenges, and lessons learned

Share the evaluation report with relevant stakeholders, including grant recipients and funders

Identify any best practices or areas for improvement for future grant programmes

Communication and Public Relations

Prepare a press release to announce the closure of the grant programme

Share success stories and impact stories related to the grant programme on social media or other platforms

Thank and acknowledge all stakeholders, including grant recipients, funders, and partners

Arrange for a closing event or ceremony, if applicable, to celebrate the grant programme's accomplishments

Update the grant programme's webpage with a final summary and outcomes

Record Keeping and Archiving

Organize and archive all grant programme documentation, including applications, agreements, financial records, reports, and evaluations

Ensure the long-term accessibility and confidentiality of archived records

Develop a system or protocol for future reference to easily retrieve archived information if needed

Please note that this checklist is a general guideline, and the specific requirements and steps may vary depending on the nature and policies of the grant programme.