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Store GRN

Receiving Process

Verify the accuracy of the goods received note (GRN)

Inspect the received goods for any damages or discrepancies

Record the quantity and condition of the received items in the system

Sign off on the GRN to confirm receipt of the goods

Storage Process

Assign a unique identification number to each received item

Organize the items in the designated storage area based on their type and size

Ensure proper labeling of the storage shelves or bins for easy retrieval

Update the inventory system with the location of each item

Quality Control Process

Conduct random quality checks on the received items to ensure they meet specifications

Document any quality issues or defects found during the inspection

Notify the supplier of any quality issues and request replacements or refunds if necessary

Implement corrective actions to prevent similar quality issues in the future

Documentation Process

File and store the GRN and related documentation in a secure and organized manner

Ensure all necessary paperwork, such as invoices and packing slips, are properly filed

Keep a record of all communication with suppliers regarding the received items

Update the accounting system with the receipt of the goods and any related financial transactions

Inventory Management Process

Update the inventory system with the received items and their quantities

Conduct regular stock checks to reconcile physical inventory with the system records

Monitor inventory levels to avoid stockouts or overstock situations

Implement a system for tracking and managing stock movement within the store

Security Process

Implement security measures to prevent theft or unauthorized access to the stored goods

Restrict access to the storage area to authorized personnel only

Install surveillance cameras or security alarms to monitor the storage area

Conduct regular audits of the stored inventory to detect any discrepancies or missing items

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