OMB Compliant Procurement File
Pre-Award Documentation
- Ensure all required fields are filled out accurately
- Obtain necessary signatures
- Include all necessary information and requirements
- Ensure documents comply with procurement regulations
- Review responses for completeness and compliance with requirements
- Document any clarifications or follow-up questions
- Define clear evaluation criteria and scoring methods
- Ensure criteria are objective and directly related to project needs
- Record all discussions and decisions accurately
- Include attendance list and any conflicts of interest disclosures
- Document all negotiations and changes to terms
- Ensure final contract reflects agreed-upon terms
- Obtain written approval from all necessary parties
- Include approval dates and signatures
- Ensure all parties complete and sign disclosure forms
- Address any identified conflicts of interest
- Include sources of information and analysis methods
- Document how research informed procurement decisions
- Clearly explain rationale for vendor selection
- Address how vendor meets project requirements
- Obtain approvals or waivers in writing
- Include reasons for approvals or waivers
- Detail efforts made to consider small or minority-owned businesses
- Document any outreach or specific considerations made
Use in Manifestly