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STORE GRN

Receiving Process

Verify that the received goods match the purchase order

Inspect the quality of the received goods

Check for any damages or discrepancies

Record the quantity received in the system

Verify that the Goods Receipt Invoice Receipt (GRIR) matches the GRN

Storage Process

Determine the appropriate storage location for the received goods

Ensure that the storage area is clean and organized

Label the received goods with the necessary information

Update the inventory system with the new stock levels

Ensure that the GRN and GRIR documentation is stored properly

Documentation

File the GRN and GRIR for future reference

Update the procurement records with the received goods information

Communicate with the relevant departments about the received goods

Keep track of any follow-up actions required

Document any discrepancies between the GRN and GRIR

Create a digital or physical file for the GRN and GRIR documents

Ensure all necessary information, such as supplier details and delivery dates, are recorded accurately

Make note of any damages or discrepancies found during the receiving process

Share the GRN documentation with the finance department for reconciliation

Update inventory records with the newly received goods

Include any additional notes or comments related to the received goods for future reference

Quality Control

Perform quality checks on the received goods

Report any quality issues to the supplier or relevant department

Implement corrective actions if necessary

Ensure that only approved goods are stored in the warehouse

Conduct regular quality audits to maintain standards

Safety and Security

Follow safety protocols when handling the received goods

Secure the storage area to prevent theft or damage

Keep a log of all personnel accessing the storage area

Conduct regular inspections to ensure compliance with safety regulations

Ensure that the GRN and GRIR documentation is securely stored

Communication

Inform the relevant departments about the receipt of the goods

Coordinate with the purchasing department for any discrepancies

Update the production schedule based on the received goods

Communicate with suppliers regarding any issues or delays

Share any discrepancies between the GRN and GRIR with the finance department

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