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stock management

Receiving Stock

Check incoming stock against the delivery note or invoice

Inspect for any damaged or spoiled items

Ensure correct quantities and quality of products

Verify expiration dates for perishable items

Record any discrepancies or issues in the stock management system

Storage

Organize stock in designated storage areas

Ensure proper storage conditions (temperature, humidity, etc.)

Follow the FIFO (First-In, First-Out) method for stock rotation

Keep track of stock levels and restock when necessary

Label and categorize stock for easy identification

Inventory Control

Conduct regular stock counts to maintain accurate inventory levels

Compare physical stock with recorded stock in the system

Identify any variances and investigate the reasons for discrepancies

Update stock records and adjust inventory levels accordingly

Analyze stock usage trends and plan accordingly for future orders

Stock Replenishment

Monitor stock levels to determine reorder points for each item

Place orders with suppliers in a timely manner to avoid stockouts

Consider lead times and delivery schedules when planning orders

Evaluate supplier performance and reliability

Review pricing and negotiate with suppliers to ensure cost-effectiveness

Waste Management

Minimize food waste by implementing portion control measures

Track and record any spoiled or expired items

Implement procedures for recycling or disposing of waste properly

Analyze waste patterns and identify areas for improvement

Train staff on waste reduction and proper disposal practices

Security and Loss Prevention

Implement security measures to prevent theft or unauthorized access

Secure storage areas with locks and restrict access to authorized personnel

Conduct regular stock audits to identify any pilferage or shrinkage

Implement CCTV surveillance in storage areas if feasible

Train staff on stock security protocols and reporting any suspicious activities

Documentation and Record Keeping

Maintain accurate records of stock transactions, including receipts and invoices

Keep track of stock valuation for accounting purposes

Document any stock movements, transfers, or adjustments

Retain records of stock usage, sales, and wastage for analysis

Ensure compliance with any legal or regulatory requirements related to stock management

Note: The checklist provided is a general guide and can be customized or modified based on the specific needs and requirements of the restaurant organization.

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