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Fm manager check list

Facility Maintenance

Regularly inspect and maintain the building's exterior, including the roof, walls, windows, and doors.

Schedule and oversee routine maintenance tasks such as HVAC system checks, plumbing repairs, and electrical inspections.

Develop and implement a preventive maintenance program to ensure all equipment and systems are functioning properly.

Conduct regular safety inspections and address any potential hazards promptly.

Maintain accurate records of all maintenance activities, including work orders, repairs, and equipment warranties.

Asset Management

Create an inventory of all assets within the facility, including furniture, equipment, and machinery.

Implement a system for tracking asset maintenance schedules, warranties, and replacement cycles.

Regularly assess the condition of assets and plan for their replacement or refurbishment as needed.

Develop and maintain relationships with suppliers and contractors for asset maintenance and repairs.

Optimize asset utilization by identifying opportunities for consolidation or sharing among departments.

Space Management

Ensure all spaces within the facility are allocated efficiently and effectively.

Regularly review space utilization and explore opportunities for optimization or consolidation.

Develop and maintain accurate floor plans and space inventories.

Coordinate and oversee office moves, renovations, and reconfigurations.

Monitor and address issues related to ergonomics, accessibility, and safety within workspaces.

Environmental Sustainability

Develop and implement sustainable practices within the facility, such as energy-efficient lighting and water conservation measures.

Track and report on energy consumption, water usage, and waste management efforts.

Stay up to date with local regulations and industry best practices for environmental sustainability.

Educate employees on sustainable practices and encourage their participation in conservation efforts.

Explore opportunities for renewable energy sources and other green initiatives.

Vendor Management

Identify and establish relationships with reliable and cost-effective vendors for maintenance, repairs, and other facility services.

Develop and maintain a vendor management system to track performance, contracts, and payments.

Regularly evaluate vendor performance and address any issues or concerns.

Seek opportunities for cost savings through competitive bidding and negotiation with vendors.

Maintain open communication channels with vendors to ensure smooth operations and timely resolution of issues.

Emergency Preparedness

Develop and regularly update an emergency response plan for the facility, including evacuation procedures and communication protocols.

Conduct emergency drills and train staff on their roles and responsibilities during emergencies.

Maintain emergency supplies, such as first aid kits, fire extinguishers, and emergency lighting.

Establish relationships with local emergency services and communicate regularly with them.

Review and update insurance policies and coverage to ensure adequate protection for the facility.

Note: This checklist provides a general overview of items that can be included in an FM manager checklist for consulting organizations. The specific requirements may vary based on the nature of the facility and the organization's priorities.

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