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termination checklist

Preparing for Termination

Notify HR department about the termination and obtain necessary paperwork

Inform IT team and relevant stakeholders about the impending termination

Schedule a meeting with the employee to discuss the termination process and collect company property

Review employee's access rights, permissions, and accounts

Access and Account Management

Disable employee's access to company systems, networks, and databases

Revoke access privileges for all applications, tools, and platforms

Change passwords for shared accounts and notify relevant team members

Terminate VPN access and remote login credentials

Remove employee's email account and forward any necessary emails to a designated recipient

Disable access to cloud services, third-party applications, and file-sharing platforms

Data and Document Management

Ensure all confidential and sensitive data is properly secured and transferred to the appropriate personnel

Review and update data backup procedures and ensure all relevant data is backed up

Collect any company-owned equipment, including laptops, mobile devices, and storage devices

Retrieve any personal information stored on the employee's devices and transfer it to HR or the employee, if required

Remove the employee's data from shared drives, project repositories, and collaboration tools

Communication and Handover

Update internal contact lists and directories to remove the terminated employee's information

Inform external stakeholders, clients, and vendors about the termination and provide alternative points of contact

Conduct a knowledge transfer session with the employee's immediate team members to ensure a smooth transition

Document and transfer any ongoing projects, tasks, or responsibilities to the appropriate team members

Coordinate with HR to organize an exit interview and collect feedback from the employee

Hardware and Software Inventory

Track and document all hardware and software assigned to the terminated employee

Evaluate the condition of the equipment and assess whether any repairs or replacements are necessary

Reset and reconfigure any shared devices used by the employee

Administrative Tasks

Update employee records and databases to reflect the termination

Calculate and process any pending payments, benefits, or entitlements

Retrieve company-owned credit cards, access cards, and security badges

Collect any signed confidentiality agreements, intellectual property agreements, or non-disclosure agreements

Post-Termination Activities

Conduct a post-termination review to identify any gaps or areas for improvement in the termination process

Archive relevant termination documentation for future reference or compliance purposes

Conduct a thorough audit of all terminated employees to ensure compliance with termination procedures and security protocols

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