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1st Birthday Party checklist

Venue Preparation

Decide on the location (home, park, rented venue)

Confirm the reservation if applicable

Arrange seating and tables for guests

Decorate the venue with a birthday theme

Here are some additional steps you could include in the Venue Preparation section of your New 1st Birthday Party checklist

Ensure there is a designated area for gifts and cards

Set up a high chair for the birthday child

Create a safe play area for younger guests

Arrange for adequate lighting, especially if the party is indoors

Check for necessary electrical outlets for entertainment or food preparation

Provide a space for parents to supervise their children

Plan for trash disposal and recycling options

Prepare a first-aid kit for any minor emergencies

Set up a check-in table for guests upon arrival

Confirm restroom availability and ensure they are stocked with supplies

Designate a photo area or backdrop for capturing memories

Ensure the venue is clean and tidy before guests arrive

Guest List and Invitations

Create a guest list

Design and send out invitations (digital or printed)

Track RSVPs

Here are some additional steps you can include in the Guest List and Invitations section for a 1st Birthday Party checklist

Determine the number of guests based on venue capacity

Include a note for any special dietary restrictions or preferences

Set a deadline for RSVPs to ensure timely planning

Prepare a reminder for guests who haven't responded by the RSVP deadline

Create a separate list for children's guests and their guardians

Include a map or directions to the venue in the invitations

Consider including a gift registry or suggestions for gifts

Personalize invitations with a theme or color scheme that matches the party

Decide on a method for sending out digital invitations (e.g., email, social media)

Follow up with guests who have not responded after the RSVP deadline

Birthday Cake and Food

Choose a theme for the birthday cake

Order or bake the birthday cake

Plan snacks and meals for guests

Consider dietary restrictions and allergies

Here are some additional steps you can include in the Birthday Cake and Food section of your checklist

Decide on cake decoration and design elements

Select a flavor for the birthday cake

Arrange for cake delivery or pickup time

Choose cupcakes or additional desserts if desired

Plan for beverages (water, juice, etc.) for guests

Prepare a food presentation or serving area

Provide utensils, plates, and napkins for serving

Set up a designated area for food and cake

Create a timeline for when food will be served

Consider a cake smash setup for the birthday child

Activities and Entertainment

Plan age-appropriate games and activities

Arrange for entertainment (clown, magician, etc.)

Set up a photo booth area with props

Here are some additional steps you can include in the Activities and Entertainment section of your 1st Birthday Party checklist

Create a sensory play area with safe toys and materials

Organize a storytime corner with favorite children's books

Prepare a music playlist with fun children's songs

Plan for a bubble machine or bubble play area

Set up a craft station for simple, supervised art activities

Arrange for a puppet show or interactive storytelling session

Include a “wishing tree” where guests can leave messages for the birthday child

Designate a quiet area for napping or calming down if needed

Consider hiring a face painter or temporary tattoo artist

Plan a group sing-along or dance party to engage guests

Party Supplies

Purchase or gather party supplies (plates, cups, utensils)

Buy decorations (balloons, banners, tablecloths)

Prepare goodie bags for guests (if desired)

Here are some additional steps you can include in the Party Supplies section of your 1st Birthday Party checklist

Buy napkins and paper towels for spills

Purchase a high chair for the birthday child (if needed)

Get a birthday candle for the cake

Select and buy a cake stand or serving platter

Gather serving dishes and trays for food

Purchase a table for the cake and gifts

Buy a camera or ensure camera/phone is ready for photos

Collect any necessary serving utensils (spatula, tongs)

Purchase or rent a sound system for music (if desired)

Buy a sign for directing guests (if at a larger venue)

Day of the Party

Set up food and drinks

Decorate the venue

Ensure entertainment is ready to go

Have a camera or photographer available to capture moments

Here are some additional steps you can include in the "Day of the Party" section of your checklist

Confirm guest arrival times and greet guests as they arrive

Set up a designated area for gifts and cards

Prepare a space for the birthday cake and candles

Create a timeline for activities and games throughout the party

Ensure all safety measures are in place (e.g., childproofing the area)

Set up a seating area for parents and caregivers

Prepare a first-aid kit for any minor accidents

Organize a space for diaper changes if needed

Make sure the restroom is stocked with necessities

Test sound equipment or music playlists before guests arrive

Designate a person to help manage the schedule of events

Have a plan for handling any unexpected weather issues (if outdoors)

Prepare a thank-you gift or party favor for guests to take home

Post-Party

Clean up the venue

Send thank-you notes to guests

Organize and store gifts received

Here are some additional steps you could include in the Post-Party section

Take photos of the decorations and setup for memories

Review and share photos from the party with guests (if applicable)

Dispose of or recycle any leftover food appropriately

Evaluate what went well and what could be improved for future parties

Write down any special moments or highlights from the day

Return any rented items or equipment

Update the guest list with notes on who attended

Sort through and organize any leftover party supplies for future use

Create a scrapbook or memory book with photos and mementos from the party

Discuss the party with your child and capture their reactions or expressions about the day

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