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Followups

Post-Interview Followup

Send Thank You Notes*: Ensure all interviewers receive personalized thank you notes within 24 hours.

Review Feedback*: Gather feedback from interviewers and evaluate candidate performance.

Notify Candidates*: Inform candidates of their status in the hiring process (selected, rejected, or pending).

Update Applicant Tracking System*: Record interview outcomes and update candidate profiles accordingly.

Onboarding Followup

Send Offer Letters*: Prepare and send official offer letters to selected candidates.

Coordinate Background Checks*: Initiate background checks and follow up with candidates if additional information is required.

Collect Required Documents*: Request candidates to submit necessary documents (e.g., identification, certifications, signed agreements) for onboarding.

Schedule Orientation*: Coordinate and schedule new hires' orientation sessions and provide necessary details.

Employee Performance Followup

Conduct Performance Reviews*: Schedule and conduct regular performance reviews with employees.

Provide Feedback*: Offer constructive feedback to employees based on performance reviews.

Set Goals and Objectives*: Collaborate with employees to establish clear goals and objectives for their professional development.

Monitor Progress*: Regularly check in with employees to monitor their progress towards achieving goals.

Employee Relations Followup

Investigate Complaints*: Address any employee complaints promptly, launch investigations, and follow up with relevant parties.

Mediate Conflict*: Act as a mediator in resolving conflicts between employees or between employees and management.

Document Incidents*: Ensure all incidents, complaints, and resolutions are appropriately documented for future reference.

Provide Support*: Offer support and resources to employees facing challenges or personal difficulties.

Exit Interviews and Offboarding Followup

Conduct Exit Interviews*: Schedule and conduct exit interviews with departing employees to gather feedback and insights.

Inform Relevant Departments*: Notify other departments of an employee's departure and coordinate necessary handovers.

Collect Equipment and Access*: Ensure departing employees return company equipment and revoke their access to systems and facilities.

Update HR Records*: Update HR records and remove departing employees from relevant systems and communication channels.

Remember to customize this checklist based on your specific HR organization's processes and requirements.

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