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Home > Property Management > Preventative Maintenance

Preventative Maintenance

Exterior Maintenance

Inspect and repair any damaged roof shingles or tiles

Clean gutters and downspouts, ensuring proper water drainage

Trim trees and shrubs away from buildings

Check and repair any cracks in pavement or sidewalks

Inspect and clean exterior lighting fixtures

Check and repair any damaged or loose siding or paint

Inspect and repair any damaged fences or gates

Clean and maintain outdoor recreational areas (if applicable)

Interior Maintenance

Inspect and replace HVAC filters as necessary

Test and check smoke detectors, carbon monoxide detectors, and fire extinguishers

Inspect and repair any plumbing leaks or drips

Check and maintain proper operation of all appliances

Inspect and repair any damaged or loose flooring

Test and check all electrical outlets and switches

Inspect and repair any damaged or loose doors, windows, or locks

Clean and maintain common areas and shared spaces

Mechanical Systems

Inspect and service HVAC systems (including heating and cooling units)

Check and maintain proper operation of elevators (if applicable)

Inspect and service fire suppression systems (sprinklers, fire alarms, etc.)

Test and check emergency power systems (generators, backup batteries, etc.)

Inspect and maintain proper operation of water heaters and boilers

Check and maintain proper operation of sump pumps and drainage systems

Inspect and service any other mechanical systems specific to the property

Safety and Security

Inspect and maintain proper operation of security cameras and access control systems

Test and check emergency exit signs and emergency lighting

Inspect and repair any damaged or loose handrails or guardrails

Check and maintain proper operation of gate and garage door openers (if applicable)

Inspect and maintain proper operation of intercom systems (if applicable)

Test and check all emergency response procedures and protocols

Inspect and repair any damaged or outdated signage

General Property Maintenance

Inspect and repair any water leaks or moisture issues

Clean and maintain common areas, including hallways, stairwells, and lobbies

Inspect and repair any damaged or worn-out common area furniture

Check and maintain cleanliness of trash and recycling areas

Inspect and repair any damaged or malfunctioning exterior lighting

Test and check all property signage for visibility and accuracy

Conduct regular inspections for pests and take necessary measures

Documentation and Record-Keeping

Keep a detailed log of all maintenance activities and repairs performed

Maintain a record of all warranties, service contracts, and vendor contact information

Keep track of any safety training or certifications for maintenance staff

Document any tenant complaints or concerns and their resolution

Maintain a schedule for regular preventative maintenance tasks

Keep records of any inspections or certifications required by local regulations or authorities

Note: This checklist is a general guide and can be customized based on the specific needs and requirements of the property management organization.

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