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hybrid workshop planning

Define the workshop objectives and goals

Determine the target audience and participant list

Choose the workshop format (in-person, virtual, or hybrid)

Select a date and time that works for all participants

Secure a venue for the in-person portion of the workshop

Ensure that the virtual platform is user-friendly and accessible

Test all technology and equipment prior to the workshop

Arrange for any necessary catering or refreshments

Create a detailed agenda for the workshop

Develop presentation materials and handouts

Incorporate interactive elements for both in-person and virtual participants

Provide pre-workshop materials or assignments

Send out invitations and reminders to participants

Promote the workshop on social media and other platforms

Provide clear instructions for accessing the virtual portion of the workshop

Establish a communication plan for during and after the workshop

Collect feedback from participants after the workshop

Analyze the workshop's success in meeting its objectives

Follow up with participants to provide any additional resources or information

Document lessons learned for future workshop planning efforts

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