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> EVENT CHECK LIST FOR FACILITY TEAM
EVENT CHECK LIST FOR FACILITY TEAM
Event Setup
Set up conference rooms and training rooms
Set up cafe and dining areas
Set up bays and meeting rooms
Set up reception area with video wall, flower bouquets, T-cards, access cards, and flex standees
Set up conference room amenities such as cookies, chips, dry fruits, mentos, chocolates, water bottles, tea and coffee setup, stationery setup, soft drinks, tissue boxes, and name tags
Check AC and lighting in all event spaces
Manpower and Logistics
Arrange for extra manpower if needed
Obtain pre-approval for extending working hours
Coordinate with salary team for advance cash
Check coffee machines before the event
Conduct briefing with third-party vendors
Ensure all staff members are briefed on reporting time and grooming requirements
Event Execution
Check AC, entrance, and washrooms during the event
Monitor event spaces for cleanliness and maintenance
Provide assistance to clients and visitors as needed
Post-event Procedures
Close the event bill and prepare a final report
Record consumption and waste of consumables
Share reports with respective stakeholders
Documentation and Communication
Share menu plans and costing with the SPOC for approval
Follow up on advance cash from the salary team
Communicate event details and requirements to the building authority
Maintain records of client/visitor details and vehicle information
Additional Notes and Remarks
Include any additional remarks or specific instructions for the facility team
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