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> Commerce Chenango Event Check List
Commerce Chenango Event Check List
Set-Up
Reserve event space
Arrange for necessary permits
Set up tables, chairs, and decor
Test audio/visual equipment
Coordinate with vendors for set-up and arrival times
Create a layout plan for the event space
Hang signage and banners
Set up registration/check-in area
Organize and set up any promotional materials or giveaways
Test lighting and electrical outlets
Arrange for catering and food/beverage stations
Ensure restrooms are clean and stocked with supplies
Set up any interactive activities or stations for attendees
Marketing
Create event flyers
Promote event on social media
Send out press releases
Contact local media outlets for coverage
Create event page on website
Reach out to local businesses for event partnerships
Design and print event banners
Create email campaign to promote event to mailing list
Collaborate with influencers or bloggers to promote event
Utilize targeted online advertising to reach specific demographics
Logistics
Confirm catering arrangements
Arrange for parking for attendees
Coordinate with vendors
Create event schedule
Confirm audio/visual equipment rental and setup
Coordinate with security personnel for event coverage
Ensure proper signage and directions for attendees
Arrange for transportation for speakers or special guests
Coordinate with venue staff for any necessary setup or equipment needs
Confirm delivery and setup times for any rental items or equipment
Day-Of
Set up registration table
Welcome attendees
Ensure speakers are prepared
Monitor event flow
Provide attendees with event schedule and any necessary materials
Set up audio/visual equipment for presentations
Arrange seating for attendees
Manage any last-minute changes or issues that arise
Facilitate networking opportunities for attendees
Collect feedback from attendees for future improvement
Post-Event
Send thank you emails to attendees and sponsors
Collect feedback from attendees
Evaluate event success
Begin planning for next event
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