Payroll processing checklist
Pre-Payroll Processing Checklist
- Ensure timesheets are accurately completed
- Check for any missing or incomplete timesheets
- Verify overtime rates are applied correctly
- Confirm overtime hours are approved by supervisors
- Review paid time off balances
- Ensure requests are approved by management
- Verify bonus/commission rates
- Confirm calculations are accurate
- Check for any errors in employee details
- Ensure tax withholding forms are up to date
- Confirm deduction amounts
- Ensure deductions are authorized
- Verify new salary/hourly rates
- Ensure changes are approved
- Update payroll system with new hire/termination information
- Ensure proper documentation is on file
- Confirm special pay codes are applied correctly
- Verify adjustments are approved
- Review labor laws and regulations
- Ensure payroll processing follows legal requirements
- Verify reimbursement amounts
- Ensure expense claims are supported by receipts
Payroll Processing Checklist
- Log in to payroll system
- Enter approved time and attendance data for each employee
- Use payroll system to calculate gross wages
- Input hours worked and rates of pay for each employee
- Review tax withholding tables for accuracy
- Deduct taxes, benefits, and other withholdings from gross wages
- Review calculations for accuracy
- Verify deductions match tax tables and benefit plans
- Use payroll system to generate pay stubs
- Review pay stubs for accuracy before distribution
- Compare payroll data with time and attendance records
- Investigate and resolve any discrepancies
- Access employee records in payroll system
- Update tax withholding allowances and direct deposit details as needed
- Calculate and input additional payments in payroll system
- Verify accuracy of bonus and commission calculations
- Review labor laws and regulations regarding wages and overtime
- Ensure payroll data and calculations comply with legal requirements
- Generate payroll reports from payroll system
- Review reports for accuracy before submitting to management
Post-Payroll Processing Checklist
- Compare payroll reports to time records and employee information
- Verify calculations for wages, deductions, and taxes
- Investigate and resolve any discrepancies or errors
- Print or email pay stubs to employees
- Ensure pay stubs are accurate and include all necessary information
- Answer any questions employees may have regarding their pay
- Calculate and submit federal, state, and local payroll taxes
- Submit employee withholdings for benefits, retirement plans, and other deductions
- Ensure payments are made on time to avoid penalties
- Keep copies of payroll reports, tax filings, and employee records
- Organize and store documents in a secure and easily accessible location
- Comply with record retention requirements for payroll documentation
- Double-check all payroll calculations and payments
- Review payroll processing timeline to ensure deadlines were met
- Document any issues or areas for improvement for future payroll processing
Use in Manifestly