digitisation plan
Define project scope
- Review all physical materials that need to be digitized
- Consult with stakeholders to prioritize materials for digitization
- Create a detailed timeline for each phase of the digitization project
- Consider any external factors that may impact timelines
- Estimate costs for equipment, software, and personnel
- Allocate resources based on project scope and timelines
Assess current state of materials
- Create a detailed list of all physical materials to be digitized
- Include information such as format, quantity, and location of materials
- Use inventory management software or spreadsheets for organization
- Inspect each physical material for damage or deterioration
- Note any issues such as tears, stains, or discoloration
- Consider if materials are suitable for digitization or need preservation first
Select digitization methods
- Consider the type of materials being digitized
- Assess the size and fragility of the items
- Evaluate the desired resolution and color depth
- Determine the intended use of the digital copies
- Ensure compatibility with existing systems
- Consider long-term preservation and access
- Identify key metadata elements for search and retrieval
- Establish a consistent naming convention
- Create a timeline for metadata entry and indexing
Create a workflow
- Outline the specific tasks required for digitization
- Sequence the tasks in a logical order
- Include milestones to track progress
- Identify team members with relevant skills and expertise
- Clearly define roles and responsibilities for each team member
- Ensure each team member understands their assigned tasks
- Define quality standards for digitization outputs
- Implement regular review processes to ensure quality
- Provide training on quality control measures to team members
Implement digitization plan
- - Gather all materials to be digitized
- - Set up scanning equipment
- - Follow established workflow for digitization
- - Create organized digital file storage system
- - Implement regular backups to secure storage
- - Test file recovery process
- - Document progress in a tracking system
- - Monitor for any issues or delays
- - Make adjustments to workflow or timeline as necessary
Use in Manifestly