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> Inventory and Control of Enterprise Assets
Inventory and Control of Enterprise Assets
General Information
Date of inventory
Location of assets
Person in charge of the inventory
Purpose of the inventory
Inventory method used
Identification of assets
Value of assets
Description of assets
Last inventory date
Disposal process of assets
Maintenance schedule for assets
Training of personnel in asset management
Security measures for assets
Tangible Assets
Physical inspection of assets
- Furniture and fixtures
- Equipment and machinery
- Vehicles
- Inventory stock
- Tools and supplies
- Other tangible assets
Intangible Assets
Review of documentation
- Trademarks and patents
- Copyrights and licenses
- Software and digital assets
- Contracts and agreements
- Intellectual property rights
Financial Records
Verification of financial documents
- Purchase orders
- Invoices and receipts
- Depreciation schedules
- Asset registers
- Insurance policies
- Lease agreements
Asset Management Processes
Evaluation of asset management procedures
- Asset acquisition process
- Asset disposal process
- Asset transfer process
- Asset maintenance and repair process
- Asset tracking and tagging process
Documentation and Reporting
Review of inventory records
- Asset descriptions
- Asset serial numbers
- Asset locations
- Asset condition and value
- Asset ownership details
- Audit trail and history
Control Measures
Assessment of control mechanisms
- Access controls (physical and digital)
- Security measures (locks, alarms, CCTV)
- Asset tagging and labeling
- Regular physical audits
- Periodic stocktaking
- Segregation of duties
Discrepancy Resolution
Process for resolving discrepancies
- Identification of discrepancies
- Investigation of causes
- Corrective actions and adjustments
- Reporting discrepancies to management
- Follow-up and monitoring
Compliance and Legal Requirements
Evaluation of compliance measures
- Regulatory compliance (industry-specific regulations)
- Tax and accounting regulations
- Data protection and privacy laws
- Health and safety regulations
- Insurance requirements
Recommendations and Improvements
Identification of areas for improvement
- Streamlining asset management processes
- Enhancing security measures
- Implementing asset tracking technology
- Training employees on asset management
- Updating asset management policies and procedures
Note: The above checklist is a general outline and may need to be tailored to meet the specific needs and requirements of your enterprise.
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