Event Time Line

Pre-Event Planning

Define event goals and objectives

Determine event budget

Create event concept and theme

Identify target audience

Select event date and time

Secure event venue

Develop event marketing plan

Create event website or landing page

Arrange necessary permits or licenses

Research and select event vendors (catering, AV, etc.)

Develop event schedule and agenda

Arrange transportation and accommodation for attendees (if required)

Create event registration process

Event Promotion

Develop promotional materials (flyers, posters, social media graphics)

Implement digital marketing strategy (social media campaigns, email marketing)

Advertise event through local media outlets

Collaborate with sponsors and partners for cross-promotion

Utilize event listing platforms and online event calendars

Send press releases to relevant media contacts

Create event hashtags for social media engagement

Event Preparation

Coordinate with vendors for delivery and setup times

Create event layout and floor plan

Order necessary event supplies (name tags, badges, signage)

Arrange catering and menu selection

Coordinate audio-visual requirements and equipment setup

Organize event materials and handouts

Prepare registration materials and attendee lists

Confirm transportation and accommodation details

Conduct event rehearsals (if applicable)

Event Day

Complete final venue setup and decorations

Set up registration area and check-in process

Ensure all event materials and supplies are in place

Coordinate with vendors for food and beverage service

Manage event staff and volunteers

Monitor event timeline and schedule

Address any last-minute changes or issues

Engage with attendees and facilitate networking opportunities

Capture event photos and videos for future marketing purposes

Collect attendee feedback and conduct surveys (if desired)

Post-Event

Evaluate event success against goals and objectives

Analyze attendee feedback and survey results

Send thank-you notes to sponsors, partners, and attendees

Update event website or landing page with post-event content

Share event photos and videos on social media and website

Create post-event report or summary

Review event budget and financial records

Conduct post-event debriefing with team members

Begin planning for future events or follow-up activities

Please note that this is just a sample checklist, and depending on the specific event, additional or different steps may be required.