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> preparing S&OP meetings
preparing S&OP meetings
Pre-Meeting Preparation
Review previous S&OP meeting minutes
Update sales forecasts and demand plans
Gather and analyze relevant data (sales, production, inventory, etc.)
Identify any issues or concerns that need to be addressed
Prepare presentation slides or materials
Schedule the meeting and invite the necessary participants
Coordinate with other departments for inputs and updates
Agenda Planning
Determine the meeting objectives
Prioritize topics based on urgency and importance
Allocate time for each agenda item
Include time for open discussion and Q&A
Share the agenda with participants in advance
Meeting Execution
Start the meeting on time
Begin with an overview of the agenda and objectives
Present the updates and analysis for each agenda item
Facilitate discussions and encourage active participation
Address any conflicts or disagreements
Document decisions, action items, and owners
Allocate time for a summary and next steps
Post-Meeting Follow-Up
Share meeting minutes and action items with participants
Review action items and deadlines
Assign responsibilities for follow-up tasks
Monitor progress on action items
Communicate updates and decisions to relevant stakeholders
Schedule the next S&OP meeting and start the pre-meeting preparation process again
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