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processo de compras

Processo de Compras Checklist for Restaurant Organizations

1. *Preparação da Compra

Determine the specific requirements for the purchase (e.g., ingredients, equipment, supplies).

Calculate the quantity needed based on anticipated demand and usage patterns.

Define the quality standards for the items to be purchased.

Identify any special certifications or specifications required.

Determine the budget allocated for the purchase.

2. *Pesquisa e Seleção de Fornecedores

Identify potential suppliers/vendors based on reputation, past experience, and recommendations.

Conduct research on the reliability, reputation, and financial stability of the suppliers.

Evaluate the suppliers' ability to meet the required quality standards and certifications.

Request and review price quotes, including any additional costs (e.g., shipping, taxes).

Compare the offers and negotiate terms with the selected suppliers.

3. *Requisição de Compra e Aprovação

Create a purchase requisition specifying the items, quantities, and desired delivery dates.

Submit the requisition to the responsible person/department for approval.

Obtain necessary approvals and signatures before proceeding with the purchase.

4. *Emissão do Pedido de Compra

Prepare an official purchase order (PO) based on the approved requisition.

Include all relevant details in the PO, such as supplier information, item descriptions, quantities, prices, and delivery instructions.

Clearly communicate any special terms, conditions, or warranties in the PO.

Send the PO to the supplier/vendor via email, fax, or any other agreed-upon method.

5. *Acompanhamento do Pedido

Monitor the status of the order with the supplier/vendor to ensure timely delivery.

Communicate any changes or updates regarding the order to the supplier/vendor.

Keep track of any order confirmations, shipping details, or tracking numbers.

Address any potential delays or issues promptly to minimize disruptions to operations.

6. *Recebimento e Inspeção dos Itens

Inspect the received items upon delivery to ensure they meet the specified quality standards.

Verify the quantities received against the quantities ordered.

Document any discrepancies, damages, or defects discovered during the inspection.

Communicate any issues to the supplier/vendor and initiate the necessary actions (e.g., return, replacement).

7. *Registro e Arquivamento de Documentos

Maintain a record of all purchase-related documents, including purchase requisitions, purchase orders, invoices, and delivery receipts.

Ensure proper filing and organization of the documents for easy retrieval when needed.

Retain the documents according to legal and organizational requirements.

8. *Avaliação de Fornecedores

Conduct periodic evaluations of the performance and reliability of suppliers/vendors.

Assess their adherence to quality standards, timely delivery, responsiveness, and customer service.

Use the evaluation results to inform future purchasing decisions and potential changes in supplier/vendor relationships.

Note: This checklist serves as a general guide. Adapt it to fit the specific needs and processes of your restaurant organization.

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