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event organizer checklist for birthday party

Determine budget for the birthday party

Select a theme for the party

Choose a date and time for the event

Create a guest list

Book a venue for the birthday party

Hire entertainment or activities for the party

Order decorations and party supplies

Send out invitations to guests

Set up decorations at the venue

Arrange seating and tables for guests

Confirm entertainment or activities are ready to go

Set up a gift table for presents

Ensure food and drinks are stocked and ready

Coordinate with any vendors or staff working the event

Greet guests as they arrive and direct them to the party area

Keep track of the schedule and make sure everything is running smoothly

Interact with guests and ensure everyone is having a good time

Take photos and document the event

Distribute party favors or thank you gifts to guests

Monitor food and drinks to ensure they are replenished as needed

Help with any unexpected issues or challenges that arise

Thank guests for attending before they leave

Clean up the venue and remove decorations

Return any rented items or equipment

Send thank you notes to guests and any vendors or staff who helped with the event

Review the event and note any successes or areas for improvement

Update any budget or expense records for the party

Reflect on the event and start planning for the next birthday celebration

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