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Employee offboarding checklist

Access and Accounts

Disable user accounts on all systems and applications

Revoke access to company email and communication tools

Remove access to shared drives and folders

Disable VPN access

Revoke access to software licenses and subscriptions

Hardware and Equipment

Collect all company-issued devices (laptops, phones, tablets)

Ensure all data is backed up and transferred to appropriate team members

Wipe all company data from devices

Collect any peripheral equipment (chargers, keyboards, etc.)

Security

Change all passwords associated with the departing employee

Notify IT security team of employee departure for monitoring purposes

Conduct a security audit to ensure no unauthorized access remains

Documentation and Handover

Collect all relevant documentation and files from employee

Ensure all work is saved and organized for handover to team members

Update any project management tools with new ownership details

Communicate with relevant teams about the departure and handover process

Exit Interview and Feedback

Conduct an exit interview to gather feedback and insights

Provide employee with information on benefits, final paycheck, and any outstanding items

Thank employee for their contributions and wish them well in their future endeavors

HR and Administrative Tasks

Notify HR of employee departure for payroll and benefits processing

Update organizational charts and contact lists

Cancel any recurring meetings or appointments associated with the departing employee

Update company directories and contact information.

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