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> Payroll checklist
Payroll checklist
Employee Information
Verify employee name, address, and Social Security number
Confirm employee tax withholding information
Review employee benefits and deductions
Hours and Earnings
Verify hours worked for each employee
Confirm hourly rate or salary amount
Review any overtime or bonus payments
Taxes and Deductions
Calculate federal income tax withholding
Calculate state income tax withholding
Calculate FICA (Social Security and Medicare) taxes
Review other deductions such as health insurance or retirement contributions
Payroll Processing
Input employee hours and earnings into payroll system
Calculate gross pay for each employee
Calculate net pay after taxes and deductions
Verify accuracy of payroll calculations
Payroll Distribution
Print and distribute paychecks or set up direct deposit
Provide pay stubs to employees
Submit payroll taxes to appropriate government agencies
File payroll reports as required by law
Record Keeping
Maintain accurate records of payroll transactions
Keep track of employee time off and leave balances
Retain payroll records for required time period
Reconcile payroll accounts regularly.
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