AI Checklist Generator

From the makers of Manifestly Checklists

Email address

Home > Transportation > shipment tracking

shipment tracking

Pre-Shipment

Confirm receipt of shipment details from the shipper.

Verify accuracy of shipment information (sender's address, recipient's address, contact information, etc.).

Check if any special handling instructions or requirements are mentioned.

Determine the mode of transport (air, sea, road, rail) and associated carriers.

Confirm the estimated departure and arrival dates/times.

Ensure all necessary customs documents are prepared and available.

Validate the packaging of the shipment to ensure it meets safety standards.

Confirm the availability of tracking devices or technologies.

Coordinate with the shipper to schedule pick-up of the shipment

Double-check the weight and dimensions of the shipment to ensure it complies with carrier requirements

Review any required export or import licenses, permits, or certifications

Confirm the availability of necessary insurance coverage for the shipment

Coordinate with any third-party logistics providers or freight forwarders involved in the shipment

Conduct a final review of any special handling instructions or requirements to ensure they can be met

Communicate any delays or changes in the shipment schedule to the appropriate parties

Prepare and attach any required labels or markings to the shipment

Ensure all necessary documentation, such as invoices or packing lists, are included with the shipment

Coordinate with customs authorities to ensure compliance with all relevant regulations and requirements

Secure any necessary security clearances or inspections for the shipment

Confirm the availability of any required transportation equipment or containers for the shipment

Coordinate with the recipient to ensure they are prepared to receive the shipment

Provide the shipper with any necessary shipping instructions or preferences

Conduct a final review of the shipment to ensure it is ready for departure

Shipment Departure

Assign a unique tracking number for the shipment.

Enter shipment details into the tracking system.

Update the system with the departure date and time.

Provide the shipper with the tracking number and any necessary instructions.

Coordinate with carriers to ensure the shipment is loaded onto the correct vehicle or vessel.

Confirm with carriers that the tracking device (if applicable) is functioning properly.

Communicate any delays or changes in departure to the shipper and recipient.

Ensure all necessary documentation, such as customs forms or export permits, are completed and attached to the shipment

Double-check that the shipment is properly packaged and labeled according to shipping regulations

Verify that all required shipping labels, such as hazardous materials labels or fragile labels, are affixed to the shipment

Conduct a final inspection of the shipment to ensure it meets quality standards and is ready for departure

Coordinate with warehouse or loading personnel to schedule the shipment for departure at the appropriate time

Confirm that the carrier has the necessary equipment and resources to transport the shipment (e.g., temperature-controlled vehicles for perishable goods)

Document any special handling requirements or instructions for the carrier, such as loading restrictions or handling precautions

Create and distribute a shipping manifest or bill of lading to the carrier, outlining the contents, quantity, and destination of the shipment

Obtain any necessary signatures or approvals from authorized personnel to authorize the departure of the shipment

Update the tracking system and notify relevant parties once the shipment has officially departed

In-Transit Monitoring

Monitor the shipment's progress using tracking devices and systems.

Regularly update the tracking system with location updates.

Notify the shipper and recipient of any significant delays or disruptions.

Ensure compliance with any special handling instructions mentioned.

Coordinate with carriers to address any issues during transit.

Monitor temperature-sensitive or perishable shipments and take appropriate actions if necessary.

Provide status updates to the shipper and recipient upon request or as per agreed intervals.

Monitor the shipment's estimated time of arrival (ETA) and update the tracking system accordingly

Track any changes in the shipment's route or transportation mode

Continuously monitor the shipment's condition and ensure it is properly secured and protected

Communicate with customs and border control authorities to ensure smooth passage of the shipment

Monitor the shipment's security, including verifying the seal integrity and ensuring it is not tampered with

Coordinate with relevant parties to resolve any documentation or paperwork issues that may arise during transit

Monitor the shipment's insurance coverage and inform the shipper and recipient of any claims or issues

Monitor any special requirements or restrictions related to hazardous materials or dangerous goods shipments

Monitor the shipment's packaging and labeling to ensure compliance with regulations and prevent damage

Shipment Arrival

Update the tracking system with the arrival date and time.

Coordinate with carriers to ensure timely unloading of the shipment.

Verify the shipment's condition upon arrival for any damages or discrepancies.

Initiate customs clearance procedures, if applicable.

Communicate with the recipient to arrange for delivery or pickup.

Provide the recipient with the tracking number and any necessary instructions.

Update the tracking system with the final delivery status.

Inspect the packaging for any signs of tampering or damage

Compare the received shipment against the packing list to ensure all items are accounted for

Take photographs of any damages or discrepancies found

Notify the carrier or shipping company immediately of any issues with the shipment

File a claim for any damages or missing items, if necessary

Update the recipient on the status of the shipment and any issues encountered

Confirm the recipient's acceptance of the shipment and obtain necessary signatures or documentation

Post-Delivery Follow-up

Confirm successful delivery with the recipient.

Address any post-delivery concerns or issues raised by the recipient.

Update the tracking system with the final delivery confirmation.

Review the overall shipment process for any improvements or lessons learned.

Archive all relevant documentation and tracking records for future reference.

Conduct regular audits to ensure compliance with tracking procedures.

Provide feedback to the shipper and carriers regarding the shipment experience.

Send a customer satisfaction survey to the recipient to gather feedback on their delivery experience

Follow up with the recipient to ensure their satisfaction and address any outstanding concerns

Coordinate with the recipient for any returns or exchanges related to the shipment

Update the customer database with the delivery status and any relevant notes or feedback

Communicate any delays or issues with the shipper or carrier to prevent future occurrences

Schedule a post-delivery meeting with the team to discuss any challenges or successes

Share the post-delivery performance metrics with the relevant stakeholders

Implement any necessary improvements or corrective actions based on the post-delivery feedback

Provide the recipient with information on how to contact customer support for any further assistance

Download CSV Download JSON Download Markdown

Use in Manifestly

Related Checklists

Equipment Inventory

Equipment Inventory is essential for ensuring that the right transportation vehicles and parts are available when needed.

view →

Driver Training Checklist

Driver Training Checklist is important for ensuring that all drivers are properly trained and qualified to operate a vehicle safely and efficiently.

view →

Fleet Management Checklist

A Fleet Management Checklist is an essential tool for ensuring that all vehicles and equipment are regularly maintained, safe, and compliant with regulations.

view →

Shipping Checklist

A shipping checklist is essential to ensure that all packages are properly prepared and safely shipped to their destination.

view →

Pre-Trip Checklist

A pre-trip checklist is essential to ensure the safety of passengers and other motorists by ensuring that the vehicle is in good condition before taking off.

view →

Vehicle Maintenance Checklist

A Vehicle Maintenance Checklist is an essential tool for ensuring vehicles are in good condition and safe to operate.

view →

Delivery Checklist

A delivery checklist helps to ensure a safe, efficient, and timely delivery of goods.

view →

Hazardous Materials Checklist

The Hazardous Materials Checklist is an important tool to help ensure that hazardous materials are handled, transported, and disposed of safely.

view →

Fueling Checklist

A Fueling Checklist is important to ensure that all necessary safety precautions are taken before fueling a vehicle.

view →

Security Checklist

A security checklist is essential for ensuring the safety of passengers and cargo during transportation.

view →

Vehicle Inspection Checklist

A Vehicle Inspection Checklist is an important tool for ensuring the safety and reliability of a vehicle by regularly checking for any potential problems.

view →

Vehicle Cleanliness

Vehicle cleanliness is important for ensuring passengers have a safe, comfortable, and hygienic ride.

view →

Driver Safety Checklist

Driver Safety Checklist is essential for ensuring that drivers are aware of and prepared to follow safety protocols and practices.

view →

Post-Trip Checklist

Post-Trip Checklists are important for ensuring that all vehicles have been properly inspected and maintained before and after trips.

view →

Hey there! Here's a little about us or visit our recurring workflow SaaS: Manifestly Checklists

Light Dark