facility move

Pre-Move Planning

IT Infrastructure Preparation

  • Backup all data on servers, workstations, and storage devices
  • Encrypt sensitive data during transfer to prevent unauthorized access
  • Use color-coded labels for cables and equipment
  • Create a detailed inventory list with corresponding labels
  • Document all IT equipment including serial numbers and specifications
  • Track the condition of each item for accountability
  • Schedule meetings with vendors to discuss requirements and timelines
  • Confirm delivery and setup dates with vendors
  • Run diagnostic tests on servers, network equipment, and workstations
  • Verify backups and restore procedures
  • Update vendor contact list with new address and contact details
  • Verify support hours and escalation procedures
  • Send out email notifications with downtime schedule
  • Provide alternative work arrangements or tasks during downtime
  • Assign temporary IT support staff for on-site assistance
  • Establish communication channels for reporting issues
  • Research local regulations and requirements for IT installations
  • Submit permit applications and follow up on approvals
  • Create updated network diagrams with new equipment locations
  • Document IP addresses and network configurations
  • Schedule training sessions for new equipment and software
  • Provide training materials and resources for employees
  • Meet with facilities management to discuss power, cooling, and space requirements
  • Ensure IT equipment meets building codes and safety standards

Network and Communication Setup

Post-Move Activities

Related Checklists