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facilities manager checklist

Safety and Security

Check fire extinguishers and ensure they are in working condition

Inspect emergency exit signs and lighting

Verify that all emergency exits are clear and accessible

Test smoke detectors and carbon monoxide detectors

Review security camera footage for any issues or malfunctions

Building Maintenance

Inspect the exterior of the building for any signs of damage or wear

Check and clean gutters and downspouts

Ensure proper functioning of HVAC systems

Test and maintain elevators and escalators

Verify that all electrical systems are working correctly

Interior Spaces

Inspect and clean public areas, including lobbies, hallways, and restrooms

Check for any signs of pest infestation and schedule necessary treatments

Evaluate the condition of furniture, fixtures, and carpeting

Test lighting and replace any burnt-out bulbs

Ensure that all signage is clear and in good condition

Guest Rooms

Inspect and clean guest rooms thoroughly

Test and maintain all appliances and electronics in rooms

Check for any plumbing issues and schedule repairs if necessary

Verify that all locks and security features are functioning properly

Restock amenities, towels, and linens as needed

Grounds and Outdoor Areas

Check the condition of parking lots and walkways, repair any damage

Inspect landscaping and schedule necessary maintenance or trimming

Ensure proper functioning of outdoor lighting

Clean and maintain any recreational areas or facilities

Monitor and address any issues with trash and recycling areas

Equipment and Supplies

Review inventory of cleaning supplies and order as needed

Inspect and maintain laundry equipment

Test and maintain kitchen equipment and appliances

Check stock levels of guest room supplies and order replacements

Evaluate the condition of maintenance tools and equipment, repair or replace as necessary

Documentation and Compliance

Review and update safety and maintenance procedures and manuals

Keep records of all inspections, repairs, and maintenance activities

Ensure compliance with all local, state, and federal regulations

Schedule and coordinate routine inspections by external agencies

Maintain up-to-date licenses and permits for the facility

Staff and Training

Conduct regular training sessions for facilities staff on safety protocols

Monitor staff performance and address any issues or concerns

Ensure that staff has access to necessary tools and resources

Schedule regular meetings to discuss maintenance and facility-related matters

Encourage staff to report any maintenance or safety concerns promptly

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