tender checklist

Gather all necessary information and project specifications

Review tender requirements and guidelines

Determine submission deadlines and any specific formatting requirements

Develop a clear scope of work and project timeline

Create a detailed budget and cost breakdown for the project

Identify any mandatory documents or certifications required for submission

Draft the tender documents including the invitation to tender, instructions to bidders, terms and conditions, and evaluation criteria

Review and finalize the tender documents with all stakeholders before releasing them to bidders

Establish criteria for evaluating bidders

Create a scoring system for evaluating bids

Review past performance and references of potential bidders

Schedule a bid opening date and time

Invite relevant stakeholders to attend bid opening

Ensure all bids are submitted in sealed envelopes and are opened in a transparent manner

Review bids for completeness and compliance with tender requirements

Evaluate bids based on established criteria and scoring system

Consider any clarifications or negotiations with bidders if necessary

Select winning bidder based on evaluation results

Notify winning bidder and issue contract documents

Notify unsuccessful bidders and provide feedback if requested

Monitor progress of awarded contract

Maintain communication with contractor throughout project

Address any issues or disputes that arise during contract execution

Conduct a debriefing session with stakeholders to review tender process

Identify any areas for improvement in future tender processes

Document lessons learned for future reference.