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new hire orientation

Preparation for New Hire Orientation

Confirm date, time, and location of orientation

Prepare orientation materials (handbooks, forms, etc.)

Set up orientation room with necessary equipment (projector, screen, etc.)

Notify relevant departments about the new hire's arrival

Before the New Hire Arrives

Prepare a new employee welcome package

Set up new hire's workspace (desk, computer, phone, etc.)

Inform IT department to create necessary accounts and provide access

Coordinate with Facilities to ensure a smooth onboarding process

Arrange for a mentor or buddy to assist the new hire

First Day of Orientation

Welcome the new hire and introduce them to the HR team

Provide an overview of the organization's culture, mission, and values

Review the employee handbook and company policies

Present benefits and perks available to the new hire

Explain the performance management process and expectations

Administrative Tasks

Complete required paperwork (I-9, W-4, employment agreement, etc.)

Review and sign confidentiality and non-disclosure agreements

Provide information on payroll, timekeeping, and attendance policies

Explain how to request time off and obtain necessary approvals

Assist in completing any required training or certifications

Complete direct deposit forms

Provide information on benefits, such as health insurance, retirement, and vacation policies

Explain the company's grievance and dispute resolution procedures

Introduce the new hire to the Human Resources team

Explain any company-specific protocols and processes

Provide any necessary IT and security access

Explain the company's performance review process

Review any applicable safety and health policies

Outline the company's promotion and advancement processes

Training and Development

Provide an overview of the new hire's position and responsibilities

Discuss training opportunities and career development programs

Introduce the new hire to their team members and colleagues

Schedule department-specific training sessions, if applicable

Provide resources for continuous learning and professional growth

Organizational Information

Inform the new hire about the company's organizational structure

Explain reporting lines and communication channels within the organization

Share information about key stakeholders and departments

Discuss company-wide initiatives, projects, and goals

Provide an overview of employee support services (HR helpdesk, employee assistance program, etc.)

Company Policies and Procedures

Review workplace conduct expectations and anti-harassment policies

Explain safety guidelines and emergency procedures

Discuss IT and data security policies

Address social media usage and company communication guidelines

Share information about employee benefits, leave policies, and time off

Conclusion of Orientation

Conduct a Q&A session to address any remaining questions

Provide contact information for HR representatives and other relevant departments

Schedule follow-up meetings to check in on the new hire's progress

Gather feedback on the orientation process for continuous improvement

Celebrate the new hire's successful completion of orientation

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