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payroll audit checklist

Preparation

Gather necessary documents including payroll records, tax forms, employee information, and any relevant policies or procedures.

Determine the scope and objectives of the audit.

Assign roles and responsibilities to team members.

Data Accuracy

Verify employee information such as names, addresses, and social security numbers.

Confirm accuracy of hours worked, overtime calculations, and any other relevant data.

Check for any discrepancies or errors in pay rates, deductions, and benefits.

Compliance

Ensure compliance with federal, state, and local tax laws and regulations.

Review employee classifications to ensure they are correct for tax and wage purposes.

Confirm that all required payroll taxes and deductions are being calculated and reported accurately.

Internal Controls

Evaluate internal controls related to payroll processing to prevent fraud or errors.

Review segregation of duties to ensure proper checks and balances are in place.

Assess the security of payroll systems and data to protect against unauthorized access.

Reporting and Documentation

Review payroll reports for accuracy and completeness.

Document any findings or discrepancies uncovered during the audit.

Prepare a final audit report with recommendations for improvements or corrective actions.

Follow-Up

Communicate audit results to relevant stakeholders, including HR, finance, and management.

Implement any necessary corrective actions or changes based on audit findings.

Schedule regular audits to ensure ongoing compliance and accuracy in payroll processing.

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