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HR Compliance UK Limited companies

Recruitment and Hiring Process

Ensure compliance with Equality Act 2010 during recruitment

Verify eligibility to work in the UK for all new hires

Conduct right to work checks and maintain proper documentation

Implement fair hiring practices and avoid discrimination

Follow legal requirements for job advertisements and interview processes

Inform candidates of the selection timeline and keep them updated

Develop a scoring system and use it to evaluate candidate applications

Use pre-interview assessments and background checks

Establish a job offer process and create a standard offer letter

Conduct reference checks

Set up onboarding and orientation processes

Employment Contracts and Policies

Provide written employment contracts for all employees

Include necessary statutory clauses in employment contracts

Review and update employment contracts regularly

Develop and implement necessary HR policies and procedures

Ensure compliance with employment law in policies, such as equal opportunities, grievance, disciplinary, and absence management

Establish a system for the periodic review of employment contracts and policies

Communicate relevant information on employment contracts and policies to employees

Educate employees on their rights in terms of their employment contracts and policies

Monitor employee compliance with employment contracts and policies

Provide employees with a copy of their employment contracts and any related policies

Ensure that any changes to employment contracts and policies are communicated clearly to employees

Document employee acknowledgement and acceptance of any changes to employment contracts and policies

Establish a system for tracking changes to employment contracts and policies

Employee Records and Documentation

Maintain accurate and up-to-date employee records

Keep records of employee personal details, contracts, and employment history

Store employee records securely and ensure data protection compliance

Maintain records of working time, annual leave, and sickness absence

Comply with General Data Protection Regulation (GDPR) requirements for employee data

Provide employees with written acknowledgement of their records

Ensure employees have read, understood, and signed off on any relevant company policies

Monitor and audit employee records regularly for accuracy and compliance

Develop and implement procedures for handling employee record requests

Destroy records in accordance with company policy and legal requirements

Payroll and Benefits

Comply with national minimum wage and national living wage regulations

Ensure accurate payroll processing and timely payment of wages

Deduct and report income tax and National Insurance contributions

Provide necessary employee benefits as per legal requirements

Keep records of payroll documentation and reporting for compliance purposes

Health and Safety

Implement and update health and safety policies and procedures

Conduct risk assessments and take necessary precautions

Provide appropriate training and Personal Protective Equipment (PPE)

Maintain accident records and report incidents as required

Comply with relevant health and safety legislation and regulations

Employee Relations and Dispute Resolution

Promote positive employee relations and maintain good communication

Handle employee grievances and disciplinary issues effectively

Follow fair procedures for disciplinary actions and dismissals

Comply with legal requirements for collective consultation and trade unions

Keep records of all employee relations matters and actions taken

Training and Development

Identify training needs and provide necessary training programs

Ensure compliance with health and safety training requirements

Maintain records of employee training and development activities

Provide opportunities for career progression and personal development

Keep abreast of changes in legislation and industry-specific training needs

Exit Procedures

Follow proper procedures for employee resignations and retirements

Conduct exit interviews and collect feedback from departing employees

Ensure compliance with notice periods and payment of final wages

Update employee records and promptly remove access to company systems

Comply with legal requirements for redundancy procedures if applicable

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