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Contas a pagar

Administrative Tasks

Verify accuracy of invoices and bills received

Match invoices with purchase orders or contracts

Ensure proper coding and categorization of expenses

Confirm that invoices include necessary supporting documents (receipts, delivery notes, etc.)

Check for any duplicate invoices or billing errors

Review terms and due dates for payment

Obtain necessary approvals for payment

Organize and file invoices for easy access and reference

Update vendor information as necessary

Payment Processing

Prepare payment batches based on due dates and cash flow availability

Review payment method (cheque, electronic transfer, credit card, etc.) and select the appropriate option

Ensure proper authorization and signatories for payment

Verify accuracy of payment amounts and recipient details

Schedule payments to be made on time

Maintain a record of payment dates and reference numbers

Follow up with vendors to confirm receipt of payment and resolve any discrepancies

Expense Reconciliation

Reconcile vendor statements with recorded invoices and payments

Investigate and resolve any discrepancies or outstanding issues

Cross-check expenses with budget allocations and identify any variances

Analyze expenses to identify cost-saving opportunities or potential areas for improvement

Prepare reports summarizing expenses and variances for management review

Vendor Management

Maintain updated vendor contact information

Communicate with vendors regarding payment terms, disputes, or changes in services

Negotiate favorable terms and discounts with vendors, whenever possible

Evaluate vendor performance and consider alternative options, if necessary

Monitor vendor compliance with contractual agreements and service level expectations

Establish and maintain good relationships with key vendors

Record Keeping and Compliance

Ensure all financial records are accurately maintained and up-to-date

Comply with relevant accounting standards, regulations, and tax requirements

Retain necessary documentation for auditing purposes

Keep track of any outstanding invoices or payments and follow up accordingly

Maintain confidentiality and security of financial information

Note: This checklist serves as a general guideline and can be adapted as per the specific needs and processes of a restaurant organization.

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