Audit checklist for Refinery Medical Emergency Response Arrangement

Emergency Response Plan

Is there a written Emergency Response Plan in place?

Has the Emergency Response Plan been reviewed and updated in the last year?

Are all relevant personnel trained on the Emergency Response Plan?

Are there designated individuals responsible for activating the Emergency Response Plan in the event of a medical emergency?

Is there a clear chain of command outlined in the Emergency Response Plan for decision-making during a medical emergency?

Are there pre-established procedures for coordinating with external emergency responders such as EMS and local hospitals?

Has the Emergency Response Plan been tested through tabletop exercises or simulations to ensure its effectiveness in a real-life medical emergency situation?

Are there contingency plans in place for potential challenges or obstacles that may arise during the implementation of the Emergency Response Plan?

Is there a process for debriefing and reviewing the response to a medical emergency to identify areas for improvement in the Emergency Response Plan?

Emergency Contact Information

Is there a list of emergency contact information readily available?

Are all necessary contact numbers up to date?

Is there a procedure in place for contacting emergency services in the event of a medical emergency?

Is there a designated individual responsible for contacting emergency services?

Is there a backup method for contacting emergency services in case the primary method fails?

Are there clear instructions on how to provide relevant information to emergency services when contacting them?

Are there specific contact numbers for different types of medical emergencies (e.g. fire, chemical spill, injury)?

Are there contact numbers for nearby hospitals or medical facilities in case of a serious medical emergency that requires immediate treatment?

Is there a protocol for notifying other stakeholders or relevant parties in the event of a medical emergency?

Emergency Equipment and Supplies

Are all necessary medical supplies stocked and easily accessible?

Are emergency response kits located in designated areas throughout the refinery?

Are AEDs (Automated External Defibrillators) available in key locations?

Are first aid kits regularly inspected and restocked?

Are fire extinguishers readily available and properly maintained?

Is there a sufficient supply of personal protective equipment for medical emergencies?

Are emergency oxygen tanks located in accessible areas?

Are stretchers and backboards easily accessible for medical transport?

Are there designated areas for emergency medical treatment within the refinery?

Are emergency eyewash stations and showers easily accessible in case of chemical exposure emergencies?

Training and Drills

Has all relevant personnel received training on medical emergency response procedures?

Are regular drills conducted to test the effectiveness of the Emergency Response Plan?

Are there mechanisms in place to evaluate and improve response performance based on drill results?

Are there designated individuals responsible for coordinating and conducting drills?

Is there a schedule in place for conducting drills regularly and are they documented?

Are different scenarios and levels of emergencies tested during drills?

Are feedback and lessons learned from drills communicated to all relevant personnel?

Are deficiencies identified during drills addressed and corrected in a timely manner?

Are there opportunities for personnel to provide input and feedback on the effectiveness of drills?

Are there records kept of all drills conducted, including dates, participants, scenarios, and outcomes?

Communication

Is there a designated communication protocol for coordinating medical emergency response efforts?

Are there backup communication methods in case primary methods fail?

Is there a system in place for communicating with outside emergency services?

Are all employees trained on the communication protocol for medical emergencies?

Is there a designated individual responsible for communication during a medical emergency?

Is there a system in place for communicating with neighboring facilities in the event of a medical emergency that may impact them?

Are there regular communication drills to practice the communication protocol for medical emergencies?

Is there a process for debriefing after a medical emergency to assess the effectiveness of communication?

Documentation and Record Keeping

Are all medical emergency response procedures documented and easily accessible?

Are incident reports completed and filed for all medical emergencies?

Are records of training and drills maintained and up to date?

Are medical emergency response procedures regularly reviewed and updated as needed?

Is there a system in place to track and monitor the expiration dates of emergency supplies and equipment?

Are there protocols for documenting and reporting near-misses or close calls during medical emergencies?

Are there procedures in place for maintaining the confidentiality of medical emergency records?

Are there communication protocols for sharing medical emergency response documentation with appropriate stakeholders, such as regulatory agencies or external emergency response teams?

Post-Emergency Assessment

Is there a process for evaluating the effectiveness of the response to a medical emergency?

Are there mechanisms in place for debriefing and learning from each emergency response?

Are recommendations from post-emergency assessments implemented to improve future response efforts?

Was the response time to the medical emergency assessed and evaluated?

Were communication protocols and procedures reviewed and analyzed for effectiveness during the emergency response?

Did the post-emergency assessment include a review of any deficiencies or gaps in the emergency response plan?

Were any training needs identified during the post-emergency assessment and addressed accordingly?

Was the coordination and collaboration between different departments or agencies during the emergency response evaluated?

Were any lessons learned or best practices identified during the post-emergency assessment documented and shared with relevant personnel?