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Home > Programming a business trip for 230 PhD from all around the world to a Medical Convention in Miami

Programming a business trip for 230 PhD from all around the world to a Medical Convention in Miami

Determine the purpose and objectives of the trip

Establish a budget for the trip

Identify the dates of the Medical Convention in Miami

Research and select a suitable hotel for accommodation

Arrange transportation to and from the convention venue

Coordinate with the convention organizers for group registration

Assign a team leader to oversee the trip logistics

Book flights for all attendees

Secure visas for international attendees, if necessary

Arrange airport transfers for arrival and departure

Provide attendees with a detailed itinerary and travel instructions

Ensure all attendees have necessary travel documents (passports, visas, etc.)

Confirm room reservations at the selected hotel

Coordinate room assignments for each attendee

Provide hotel contact information and check-in details to attendees

Arrange for any special accommodations or requests

Create a schedule of key sessions and events for attendees to attend

Organize group transportation to and from the convention venue

Provide attendees with convention materials and resources

Schedule any additional meetings or networking events for the group

Establish a communication plan for the duration of the trip

Create a group chat or email chain for attendees to stay in touch

Provide attendees with emergency contact information

Communicate any updates or changes to the itinerary promptly

Collect feedback from attendees on their experience at the convention

Review the budget and expenses incurred during the trip

Prepare a final report summarizing the trip logistics and outcomes

Thank attendees for their participation and support.

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