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Sports and Welfare committee operations sheet

Planning and Organization

Determine the purpose and objectives of the Sports and Welfare Committee

Define the roles and responsibilities of committee members

Establish a budget for committee activities

Identify potential committee members and recruit volunteers

Develop a committee meeting schedule and communication plan

Event and Activity Management

Brainstorm and select sports and welfare activities for the year

Create a calendar of events and activities

Obtain necessary approvals and permissions for events

Identify and secure venues or facilities for sports activities

Coordinate with vendors or suppliers for required equipment or services

Develop event-specific budgets and monitor expenses

Plan and execute promotional campaigns to encourage employee participation

Ensure all necessary logistics and arrangements are in place for each event

Provide necessary support and resources during events or activities

Communication and Engagement

Develop a communication strategy to inform employees about committee activities

Regularly update the company intranet or internal communication channels with upcoming events

Utilize posters, flyers, or newsletters to promote events and activities

Encourage employees to provide suggestions or feedback for future events

Maintain a feedback mechanism to evaluate employee satisfaction with events

Collaborate with other committees or departments for joint activities or initiatives

Organize recognition or reward programs for participants or winners

Documentation and Reporting

Maintain a record of committee meetings, including agendas and minutes

Keep track of expenses and maintain financial records

Document event planning and execution details, including timelines and action items

Collect and analyze employee feedback and suggestions for continuous improvement

Prepare reports on the success and impact of committee activities

Share reports with relevant stakeholders, such as management or HR department

Safety and Compliance

Ensure all sports activities adhere to safety guidelines and regulations

Conduct risk assessments for proposed events and implement necessary precautions

Provide appropriate first aid and emergency response protocols during events

Comply with company policies and procedures related to events and activities

Maintain insurance coverage or liability waivers for sports activities if required

Evaluation and Reflection

Conduct periodic evaluations of committee performance and effectiveness

Analyze participant feedback and make necessary adjustments to future activities

Review the committee's achievements and challenges during the year

Identify areas for improvement and develop action plans for the following year

Celebrate and recognize committee members' contributions and achievements

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