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Event planning

Set event goals and objectives

Determine target audience

Establish budget

Create event timeline

Select event date and venue

Develop event theme and branding

Research and secure vendors (catering, audiovisual, decor, etc.)

Negotiate contracts and pricing

Confirm vendor availability and services

Coordinate vendor logistics and setup

Communicate event details and expectations with vendors

Create event marketing plan

Design promotional materials (flyers, social media graphics, etc.)

Launch event website or registration page

Promote event through various channels (social media, email, etc.)

Monitor and track marketing efforts and adjust as needed

Develop seating plan and floor layout

Coordinate transportation and parking logistics

Arrange event signage and wayfinding

Plan event schedule and program

Create contingency plan for emergencies or unexpected issues

Conduct final walk-through of venue

Coordinate event setup and breakdown

Assign roles and responsibilities to event staff

Manage event registration and check-in process

Oversee event flow and address any issues or concerns

Collect feedback from attendees and vendors

Analyze event data and metrics

Evaluate event success against goals and objectives

Review budget and expenses

Create post-event report and debrief with team.

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