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Procurement Process

Supplier Selection

Are suppliers selected based on predefined criteria?

Is there a standardized process for evaluating and selecting suppliers?

Are supplier contracts and agreements reviewed regularly?

Purchase Requisitions

Are purchase requisitions properly authorized and documented?

Are there clear guidelines for preparing purchase requisitions?

Is there a system in place for tracking and monitoring purchase requisitions?

Purchase Orders

Are purchase orders properly authorized and documented?

Is there a standardized format for purchase orders?

Are purchase orders reviewed for accuracy and completeness before issuing?

Supplier Performance Evaluation

Is there a process to evaluate and monitor supplier performance?

Are performance metrics defined and communicated to suppliers?

Are supplier performance evaluations conducted at regular intervals?

Contract Management

Contract Development and Approval

Is there a standardized process for developing and approving contracts?

Are contracts reviewed by legal or procurement professionals?

Are contracts properly authorized and documented?

Contract Compliance

Are contract terms and conditions consistently adhered to?

Is there a system in place to track and monitor contract compliance?

Are any deviations from contract terms properly documented and resolved?

Contract Renewal and Termination

Are contract renewal dates properly tracked and managed?

Is there a process in place for reviewing and renegotiating contracts?

Are contracts terminated or renewed based on performance and value?

Purchase Approval Process

Purchase Approval Authority

Are clear guidelines established for purchase approval authority?

Is there a documented hierarchy for purchase approvals?

Are purchase approvals properly documented and tracked?

Purchase Approval Documentation

Are all necessary documents and information included in purchase approval requests?

Are purchase approvals reviewed for compliance and accuracy?

Is there a system in place to track and monitor purchase approvals?

Approval Review and Audit Trail

Is there a process for reviewing and auditing purchase approvals?

Are audit trails maintained to track approval history?

Are any discrepancies or irregularities in the approval process investigated and addressed?

Note: The checklist provided above is a general guideline and may vary based on the specific requirements and processes of the Human Resources organization.

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