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prazo de pagamento

Preparing for Payment Deadlines

Assess payment terms and conditions outlined in client contracts

Review internal policies and guidelines for payment deadlines

Identify key stakeholders responsible for managing payment deadlines

Ensure accounting software and systems are updated and functional

Establish a clear process for tracking and monitoring payment deadlines

Invoice Preparation

Generate accurate and detailed invoices for each client

Include all relevant information such as invoice number, date, and due date

Clearly outline services provided and corresponding fees

Attach any necessary supporting documentation to the invoice

Sending Invoices

Determine the preferred method of invoice delivery for each client

Send invoices promptly to designated contacts or billing departments

Confirm receipt of invoices with clients or their representatives

Keep a record of sent invoices for future reference

Monitoring Payment Deadlines

Regularly review payment due dates to identify upcoming deadlines

Follow up with clients in advance to remind them of payment obligations

Maintain open lines of communication with clients regarding payment status

Track and document payment commitments made by clients

Collections and Late Payments

Develop a process for handling late payments and collections

Send reminders or follow-up notices for overdue invoices

Initiate collection efforts, if necessary, in accordance with internal policies

Maintain accurate records of all collection activities

Resolving Payment Disputes

Establish procedures for addressing payment disputes or discrepancies

Engage in open and transparent communication with clients to resolve issues

Seek legal advice, if needed, to resolve complex payment disputes

Document all efforts made to resolve payment disputes

Reporting and Analysis

Generate regular reports on payment performance and trends

Analyze data to identify potential areas for improvement

Share reports and findings with relevant stakeholders

Implement necessary changes or adjustments to optimize payment processes

Note: This checklist provides a general framework for managing payment deadlines in law firm organizations. It may need to be customized based on the specific needs and requirements of each firm.

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