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> Client Onboarding Checklist
Client Onboarding Checklist
Pre-Onboarding
Conduct initial client meeting
Schedule a meeting with the client to introduce your company and discuss their needs and goals.
Prepare an agenda for the meeting to ensure all relevant topics are covered.
Take notes during the meeting to capture important details and action items.
Gather client information and requirements
Send a questionnaire or survey to the client to collect basic information such as contact details and company background.
Arrange a follow-up call or meeting to gather more specific requirements, such as project scope and timeline.
Create a centralized document or CRM entry to store all client information for easy access.
Assign a dedicated account manager
Identify a suitable account manager based on their expertise and availability.
Introduce the account manager to the client and provide their contact information.
Ensure the account manager understands the client's requirements and expectations.
Documentation
Prepare and send the client agreement
Obtain signed client agreement
Collect necessary legal and financial documents
Verify client's identity and perform KYC (Know Your Customer) checks
Account Setup
Create client account in the system
Set up access permissions and security measures
Configure necessary integrations and software tools
Communication and Training
Schedule and conduct onboarding training sessions
Provide necessary documentation and user guides
Set up communication channels (email, chat, etc.)
Introduce the client to the support team
Data Collection
Define data requirements and formats
Collect relevant client data and files
Ensure data quality and accuracy
Testing and Validation
Perform system testing with client data
Validate data integrity and functionality
Address any issues or discrepancies identified
Go-Live and Handover
Schedule go-live date and time
Conduct final training and handover session
Confirm successful transition to live environment
Provide post-go-live support and follow-up
Post-Onboarding Evaluation
Collect client feedback and suggestions
Review client satisfaction and identify areas for improvement
Document lessons learned for future onboarding processes
Note: This is just a sample checklist, and the sections and items may vary depending on the specific requirements and nature of client onboarding in different industries or organizations.
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