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SUB CONTRACTOR MONITORING & AUDIT CHECKLIST

Contract Compliance

Review subcontractor agreement to ensure all terms and conditions are being met.

Verify subcontractor insurance and licensing is current and meets project requirements.

Monitor subcontractor progress and ensure deadlines are being met.

Confirm subcontractor is performing work in accordance with project specifications and requirements

Review subcontractor's performance evaluations and feedback from project team

Ensure subcontractor is complying with all equal opportunity and diversity requirements

Verify subcontractor is adhering to all environmental regulations and sustainability practices

Confirm subcontractor is providing necessary certifications and documentation as required by the contract

Quality Control

Conduct site visits to inspect subcontractor workmanship.

Review subcontractor's quality control procedures and documentation.

Address any quality issues with subcontractor and ensure corrective actions are taken.

Review subcontractor's training and certification records for relevant skills and qualifications

Monitor subcontractor's adherence to project specifications and requirements

Conduct random quality control inspections to ensure consistency in workmanship

Document and track any quality issues or discrepancies for future reference and improvement

Safety Compliance

Verify subcontractor's safety training and certifications.

Conduct safety audits on subcontractor's work sites.

Address any safety violations with subcontractor and ensure corrective actions are taken.

Review subcontractor's safety program and policies to ensure they meet industry standards and legal requirements

Verify that subcontractor has appropriate safety equipment and personal protective gear for their employees

Monitor subcontractor's incident and injury rates to identify any trends or potential safety issues

Conduct regular safety meetings with subcontractor to discuss safety performance and address any concerns or areas for improvement

Review subcontractor's emergency response plan and ensure it aligns with the overall project's plan

Verify that subcontractor has proper insurance coverage for workers' compensation and liability in case of accidents

Financial Monitoring

Review subcontractor invoices for accuracy and completeness.

Monitor subcontractor's payment schedule and ensure payments are made on time.

Address any financial discrepancies with subcontractor and resolve promptly.

Communication

Maintain open lines of communication with subcontractor.

Address any concerns or issues promptly and document all communications.

Hold regular meetings with subcontractor to discuss progress and any potential challenges.

Provide regular updates on project status and expectations

Establish a clear communication plan outlining preferred methods of communication

Encourage subcontractor to communicate any changes in schedule or scope of work promptly

Document all decisions made during communication meetings for future reference

Conduct regular performance reviews with subcontractor to address any areas of improvement

Documentation

Keep detailed records of all subcontractor interactions and communications.

Maintain copies of all subcontractor agreements, insurance certificates, and invoices.

Document any issues or concerns with subcontractor performance and actions taken to resolve them.

By following this comprehensive checklist, construction organizations can effectively monitor and audit subcontractors to ensure compliance, quality workmanship, safety, financial integrity, clear communication, and thorough documentation throughout the project.

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