great checklist for fundraising event. Catering, Payment equipment, signs,
Event Planning Checklist for Fundraising Event
- Confirm menu options with caterer for the event
- Discuss any dietary restrictions or special requests
- Confirm delivery and set-up times with caterer
- Test credit card machines to ensure they are functioning properly
- Set up credit card machines at designated payment stations
- Ensure there is enough cash on hand to provide change to attendees
- Train staff on how to use credit card machines and handle cash transactions
- Order directional signs to direct attendees to the event location
- Place directional signs in strategic locations to guide attendees
- Create event signage to display important information about the fundraiser
- Ensure all signs are clear, legible, and visible to attendees
Logistics Checklist for Fundraising Event
- Contact venue to schedule setup and breakdown times
- Confirm venue has necessary equipment for event
- Discuss layout and logistics with venue staff
- Check for wheelchair accessibility
- Ensure there are no barriers for guests with mobility issues
- Provide signage for restrooms and other facilities
- Rent necessary equipment such as tables, chairs, and sound systems
- Provide detailed setup instructions for volunteers
- Ensure all equipment is in working order before the event
- Advertise volunteer opportunities through social media and email
- Hold volunteer training sessions to explain roles and responsibilities
- Assign tasks based on volunteer skills and availability
- Use a scheduling tool or spreadsheet to organize volunteers
- Assign specific tasks and shifts to each volunteer
- Ensure there is coverage for all event areas
- Create a contact list with names, phone numbers, and email addresses
- Distribute contact information to all volunteers
- Encourage volunteers to communicate any issues or changes
- Ensure the volunteer coordinator is available on event day
- Provide backup contact information in case of emergencies
- Communicate with the coordinator regularly leading up to the event
Use in Manifestly