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Physical Communication Requirements

Ensure clear and concise verbal communication is used

Speak at an appropriate volume for the setting

Use proper grammar and language

Maintain eye contact with the listener

Provide opportunities for feedback and clarification

Use appropriate gestures and body language

Maintain good posture and facial expressions

Avoid distracting movements or fidgeting

Be aware of personal space and respect boundaries

Use appropriate touch when necessary

Use correct spelling and grammar in written communication

Ensure written communication is easily readable and understood

Use appropriate formatting for the type of document

Include all necessary information in written communication

Proofread written communication for errors before sending

Utilize appropriate technology for communication needs

Ensure all parties are familiar with the technology being used

Test technology before important communication events

Provide clear instructions for using technology

Have a backup plan in case of technology failure

Ensure the environment is conducive to effective communication (e.g. lighting, noise level)

Consider the cultural background of the individuals involved in communication

Make accommodations for individuals with disabilities if necessary

Minimize distractions in the environment

Ensure that all parties are comfortable and able to focus on the communication

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