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> party planning checklist
party planning checklist
Here is an example of a party planning checklist with multiple sections and headers marked with an asterisk (*) and items with a hyphen (-)
Pre-Party Planning
Determine the party theme
Set a date, time, and duration for the party
Create a guest list
Decide on the party venue or location
Set a budget for the party
Invitations
Design or select invitations that match the party theme
Determine the method of sending invitations (e.g., email, physical mail)
Compile and organize the guest's contact information
Send out invitations well in advance
Keep track of RSVPs
Decorations
Plan and purchase decorations that fit the party theme
Arrange for the setup and placement of decorations
Prepare table centerpieces, banners, and signage
Ensure there are enough chairs, tables, and linens for guests
Food and Drinks
Decide on the menu and food options
Plan for any special dietary restrictions or allergies
Purchase or arrange for catering services
Organize the bar and drink options
Arrange for any necessary equipment or utensils
Entertainment and Activities
Determine the type of entertainment needed (e.g., DJ, live band, games)
Book entertainment or make arrangements for activities
Prepare a playlist or music selection
Organize games or interactive elements
Plan for any special performances or surprises
Party Supplies
Create a checklist of necessary supplies (e.g., plates, cups, napkins, utensils)
Purchase or rent party supplies
Ensure there are enough garbage bins and bags
Arrange for additional seating or furniture if needed
Stock up on extra toiletries and bathroom supplies
Logistics and Miscellaneous
Plan for parking or transportation options
Arrange for additional lighting or sound equipment
Create a timeline of the party schedule
Assign tasks to volunteers or helpers
Prepare an emergency kit with first aid supplies
Follow-Up
Send reminder messages to guests a few days before the party
Confirm final guest count and any last-minute changes
Double-check all arrangements and confirmations
Prepare a thank-you note or small token of appreciation for guests
Clean up and return any rented equipment or supplies
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