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Executive Assistant Daily checklist

Check emails and respond to urgent messages

Review the executive's calendar and prepare for upcoming meetings

Create a to-do list for the executive's day

Organize and maintain files and documents

Schedule appointments and manage the executive's calendar

Coordinate travel arrangements and accommodations

Prepare expense reports and track receipts

Assist with preparing presentations and reports

Prepare meeting agendas and distribute to participants

Ensure meeting rooms are set up with necessary materials

Take meeting minutes and distribute to attendees

Follow up on action items and deadlines from meetings

Answer and screen phone calls, take messages, and redirect calls as appropriate

Draft and proofread emails, memos, and other correspondence

Manage incoming and outgoing mail, prioritize and distribute accordingly

Update contact lists and maintain a database of important contacts

Assist with project coordination, including tracking deadlines and deliverables

Research and gather information for projects or presentations

Collaborate with other team members and departments as needed

Create and maintain project documentation and files

Manage personal appointments and commitments for the executive

Handle personal errands or tasks as requested

Coordinate personal travel arrangements and accommodations

Assist with personal financial matters and expense tracking

Review the executive's to-do list and ensure all tasks are completed or rescheduled

Organize and prioritize tasks for the following day

Update the executive on any outstanding issues or upcoming deadlines

Ensure all necessary documents and files are saved and backed up

Note: This is just a sample checklist and can be customized based on specific job requirements and preferences of the executive.

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