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> Checklist for graphic art conference
Checklist for graphic art conference
Conference Logistics
Secure venue for conference
Determine date and time of conference
Create a budget for the conference
Arrange for AV equipment and technical support
Invitations and Registration
Design and print conference invitations
Create a registration form
Establish an online registration platform
Send out invitations and registration information to potential attendees
Track registrations and send confirmation emails
Speakers and Presentations
Identify and invite keynote speakers
Determine session topics and themes
Invite panelists and presenters
Confirm availability and schedule speakers
Collect presentation materials from speakers
Sponsors and Exhibitors
Research and identify potential sponsors
Create sponsorship packages and benefits
Reach out to potential sponsors and secure commitments
Assign booth spaces and arrange for exhibitor setup
Coordinate sponsor recognition during the conference
Marketing and Promotion
Develop a marketing plan for the conference
Design and distribute promotional materials (brochures, posters, social media graphics)
Create a conference website and update it regularly
Utilize social media platforms to promote the conference
Send press releases to relevant media outlets
Logistics and Operations
Plan and organize conference schedule and agenda
Coordinate catering and refreshments for attendees
Arrange for transportation and accommodations for out-of-town attendees
Set up registration desk and materials
Organize on-site signage and directional information
Networking and Social Activities
Plan and schedule networking events and social activities
Arrange for entertainment or guest speakers during social events
Create opportunities for attendees to connect and interact
Organize any optional workshops or training sessions
Evaluation and Feedback
Develop evaluation forms for attendees and speakers
Collect feedback on sessions, speakers, and overall conference experience
Analyze evaluation data and identify areas for improvement
Send thank-you notes to speakers, sponsors, and volunteers
Compile conference statistics and share them with stakeholders
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