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glba safeguards for university

Data Security

Physical Security

Ensure all IT equipment rooms are secured with restricted access.

Implement surveillance systems to monitor access to sensitive areas.

Regularly inspect and test physical security measures.

Network Security

Install and maintain firewalls to protect the university's network.

Implement strong authentication protocols for network access.

Regularly update and patch network equipment to address vulnerabilities.

Monitor network traffic for any suspicious activities.

Data Encryption

Encrypt sensitive data both during transmission and storage.

Utilize strong encryption algorithms and secure key management practices.

Regularly review and update encryption policies and procedures.

Access Controls

Implement role-based access controls to limit access to sensitive data.

Enforce strong password policies and multi-factor authentication.

Regularly review and update user access privileges.

Terminate access for employees who no longer require it.

Data Backup and Recovery

Regularly back up data to secure off-site locations.

Test data restoration procedures to ensure effectiveness.

Implement disaster recovery plans to minimize data loss and downtime.

Employee Training and Awareness

Security Awareness Training

Provide regular security awareness training to all employees.

Cover topics such as phishing, social engineering, and data handling practices.

Keep employees informed about the latest security threats and best practices.

Employee Background Checks

Conduct thorough background checks for employees handling sensitive data.

Verify credentials and previous employment history.

Perform periodic rechecks for employees with ongoing access to sensitive information.

Incident Response and Reporting

Incident Response Plan

Develop an incident response plan to address security breaches.

Define roles and responsibilities for incident response team members.

Establish procedures for containment, eradication, and recovery.

Breach Notification

Establish procedures for timely and accurate breach notification.

Comply with legal requirements for reporting breaches to affected individuals, regulatory bodies, and law enforcement agencies.

Vendor Management

Vendor Due Diligence

Conduct thorough assessments of third-party vendors' security measures.

Ensure vendors comply with GLBA requirements and have appropriate safeguards in place.

Review vendor contracts to include security obligations and incident response requirements.

Ongoing Monitoring

Regularly monitor vendors' security practices and compliance.

Establish protocols for reviewing vendor security incidents and breaches.

Maintain a risk register to track and assess vendor-related risks.

Note: This checklist provides a general outline of GLBA safeguards for university IT organizations. It is important to customize and adapt the checklist based on the specific requirements, risk profile, and IT infrastructure of the university.

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