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deploy computer for new employee

Hardware Setup

Unboxing and inspection of the computer

Connect necessary peripherals (monitor, keyboard, mouse, etc.)

Ensure all cables are securely connected

Power on the computer and verify it is functioning properly

Install any additional hardware components (if required)

Operating System and Software Installation

Install the appropriate operating system version

Configure initial system settings (time, date, language, etc.)

Connect the computer to the network

Install essential software applications (office suite, antivirus, etc.)

Configure software settings and licenses

Install organization-specific software (if applicable)

User Account and Access Setup

Create a new user account for the employee

Set up a secure password for the user account

Assign appropriate user permissions and access rights

Configure email and communication tools

Set up network drives and shared folders access

Data Migration and Backup

Transfer employee's existing data and files from old computer (if applicable)

Verify data integrity and ensure all necessary files are migrated

Perform a backup of the new computer to a secure location

Educate the employee on backup procedures and data recovery options

Security and Compliance

Configure antivirus and firewall settings

Install necessary security patches and updates

Enforce password policies and encryption measures

Educate the employee on security best practices

Testing and Troubleshooting

Perform system tests to ensure all hardware and software are functioning properly

Resolve any issues or conflicts that arise during testing

Check network connectivity and ensure all required services are accessible

Address any user-specific requirements or preferences

Employee Orientation and Training

Provide orientation on computer usage, policies, and guidelines

Offer training on specific software and tools relevant to the employee's role

Assist in setting up personalized preferences and configurations

Answer any questions or concerns the employee may have

Documentation and Handover

Document all steps performed during the computer deployment process

Update asset management system with new computer details

Create a handover document for future reference

Obtain the employee's acknowledgment and sign-off

Note: This checklist serves as a general guideline and may need customization based on the specific requirements and policies of the IT organization.

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