Library Programming Tasks
Planning
- Clearly define the purpose and desired outcomes of the program.
- Identify specific goals and objectives that align with the library's mission and vision.
- Determine the age range, interests, and demographics of the intended audience.
- Consider the needs and preferences of the target audience when planning the program.
- Assess the financial resources and funding available for the program.
- Consider the availability of staff, volunteers, and physical resources for the task.
- Explore successful library programs and events for inspiration.
- Research current trends, popular themes, and innovative ideas in library programming.
- Generate ideas for themes or topics that will engage and interest the target audience.
- Consider the library's collection, resources, and expertise when brainstorming ideas.
- Determine the date, time, and duration of the program.
- Consider the availability and accessibility of the library space for the program.
- Plan for any necessary equipment, materials, or technology needed for the program.
- Compile a list of potential participants and/or speakers
- Send out invitations or reach out to potential participants and/or speakers
- Follow up with confirmations and provide necessary details
- Identify the specific materials and equipment needed for the program
- Research and select the best options based on budget and program requirements
- Secure the materials and equipment by purchasing, renting, or borrowing
- Define the goals and objectives of the program
- Determine the metrics and criteria to measure the program's success
- Create evaluation tools and methods to collect relevant data
- Create a volunteer recruitment plan and job descriptions
- Advertise volunteer opportunities through various channels
- Conduct interviews and select suitable volunteers
- Provide training and orientation to the volunteers
- Identify target audience and key messaging
- Choose promotional channels such as social media, newsletters, and local media
- Develop promotional materials like posters, flyers, and online graphics
- Implement the promotional plan and monitor its effectiveness
- Identify potential emergencies or issues that may arise
- Create contingency plans and procedures to address each scenario
- Communicate the emergency plan to staff, volunteers, and participants
Preparing
- Identify the goals and objectives of the program.
- Break down the program into smaller tasks or activities.
- Estimate the time required for each task or activity.
- Arrange the tasks or activities in a logical order.
- Create a timeline with start and end dates for each task or activity.
- Consider any potential constraints or dependencies.
- Review and revise the plan as needed.
- Identify the type of program and its requirements.
- Make a list of materials, supplies, and equipment needed.
- Consider the number of participants and adjust quantities accordingly.
- Check the availability of the items in the library's inventory.
- If necessary, order or purchase the required items.
- Ensure all materials, supplies, and equipment are in good condition.
- Identify if any permits or permissions are needed.
- Research the requirements and regulations for obtaining permits or permissions.
- Complete any necessary application forms or paperwork.
- Submit the application forms or paperwork to the appropriate authority.
- Follow up to ensure the permits or permissions are obtained in a timely manner.
- Identify the target audience for the program.
- Create eye-catching and informative marketing materials.
- Include relevant details such as date, time, location, and program description.
- Consider using various channels for promotion, such as posters, social media, and website.
- Distribute the marketing materials to the target audience and other relevant outlets.
- Monitor the effectiveness of the marketing efforts and make adjustments if needed.
- Identify the tasks and responsibilities required for the program.
- Determine the number of staff and volunteers needed.
- Communicate with staff and volunteers to gauge their availability and interest.
- Assign roles and responsibilities based on individual strengths and interests.
- Ensure clear communication and understanding of expectations.
- Provide necessary training or guidance for assigned roles and responsibilities.
- Identify the information or resources that need to be provided to participants.
- Create handouts, worksheets, or other supporting materials.
- Ensure the materials are relevant, clear, and easy to understand.
- Include any necessary instructions or guidelines.
- Print or prepare enough copies of the materials for all participants.
- Organize and have the materials ready for distribution before the program.
Execution
- Clean the program space, removing any clutter or hazards.
- Organize materials and equipment in a logical and accessible manner.
- Ensure the program space is safe by checking for any potential hazards.
- Check the inventory of required materials and equipment.
- Ensure all items are present and in working condition.
- Arrange the materials and equipment in a way that is easily accessible.
- Greet participants with a warm and friendly welcome.
- Ask participants to sign in and provide any necessary information.
- Provide name tags or badges for participants to wear.
- Refer to the agenda or schedule to stay on track.
- Allocate appropriate time for each activity or presentation.
- Make any necessary adjustments to the agenda if unexpected issues arise.
- Explain the purpose and goals of the activity or presentation.
- Break down instructions into simple and easy-to-understand steps.
- Use visual aids or demonstrations to enhance understanding.
- Encourage active participation by asking questions and seeking input.
- Listen attentively to participants' questions or concerns.
- Provide clear and helpful responses to address any issues raised.
Use in Manifestly