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> Event Plan
Event Plan
Pre-Service Planning
Determine service goals and objectives
Establish service budget
Select date and time for service
Choose church venue for service
Coordinate with church staff for service logistics
Develop order of service and program
Create theme and messaging for service
Identify target audience for service attendees
Promote the service through church communication channels
Volunteer Coordination
Recruit and assign volunteers for service roles
Provide training and resources for volunteers
Communicate expectations and responsibilities to volunteers
Coordinate volunteer schedules and assignments
Organize volunteer appreciation activities
Ensure volunteers have necessary resources and support
Logistics and Setup
Arrange seating and layout for the service
Set up audio/visual equipment and technology
Prepare worship and sermon materials
Coordinate transportation for attendees if needed
Organize special elements for the service (communion, offerings, etc.)
Ensure church facilities are clean and welcoming for the service
Develop contingency plan for any unforeseen circumstances
On-Site Management
Assign roles and responsibilities to church staff and volunteers
Conduct pre-service briefing with staff and volunteers
Manage flow of attendees during the service
Coordinate worship and sermon elements
Address any technical issues or concerns during the service
Monitor service activities and engage with attendees
Coordinate communication between service team members
Post-Service Evaluation
Gather feedback from attendees and church members
Evaluate the success of the service against goals and objectives
Review service budget and expenses
Thank volunteers and staff for their service
Debrief with service team to discuss successes and areas for improvement
Create a report with recommendations for future church services
Plan follow-up communication with service attendees.
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